NATIONAL FADAMA DEVELOPMENT PROJECT (NFDPIII)



NATIONAL FADAMA DEVELOPMENT PROJECT (NFDPIII)
EBONYI STATE
(WORLD BANK ASSISTED)

SUB-PROJECT PROPOSAL FOR IMPLEMENTATION OF ADVISORY SERVICE ACTIVITIES (ASA) ON POULTRY MANAGEMENT AND NUTRITION


BY
 ORIUZOR COMMUNITY ASSOCIATION
EZZA NORTH LOCAL GOVERNMENT

SUBMITTED TO

EBONYI STATE FADAMA CO-ORDINATING OFFICE (ESFACO)

The Deck Officer,
Ezza North Local Government Area,
Ebonyi State.

Sir,

APPLICATION FOR IMPLEMENTATION OF ADVISORY SERVICE ACTIVITIES
The FCA wishes to refer you to the approved LDPS by LFDC. The above named FCA apply for advisory service activities (ASA) implementation for the following FUGS and their areas of intervention.
S/N
NAMES OF FUGS
ACTIVITIES
AREA OF INTERVENTION
1.
Azu oge umuome widows farmers
Poultry
Recommendation practice in poultry production
2.
Ohabuike farmers
Poultry
Recommendation practice in poultry production
3.
Umu igboke farmers
Poultry
Recommendation practice in poultry production

Nduoma umuezeali farmers
Poultry
Recommendation practice in poultry production

          We candidly prayed that our request would be given due consideration and approval so as to increase the income of the FUGS and better their average standard of living.
          The interference will surely make a positive change compared to before coming of FADAMA.
          Thanks for your co-operations.
                                                                                      ---------------------------------
                                                                                      FCA Secretary


INVITATION FOR BID
1.     The federal government of Nigeria has received credit form the international Development Association (IDA) towards the cost of the third National Fadama development project, part of which proceeds have been no lent to the Ebonyi State government. The Ebonyi State government had allocated part of the credit and its fund for implementing community level Advisory Service Activities (ASA) in Ezza North Local Government Area. This intended that these funds will be applied to eligible payments under contracts to be given out by the Fadama community association (FCA).
2.     We hereby invite you/your firm/agency top make a sealed offer for the following services:
§  Design of an ASA proposal to address the constraint on recommended practice on poultry production management and nutrition.
§  Plain for implementation of the designed ASA proposal along with user group, should it be accepted.
3.     You/your firm/agency need to meet the following requirements to be eligible to bid proof that the person has suitable education and experience (including local language and culture) for the task.
4.     You/your firm/agency may obtain more information from the chairman or secretary of thee FCA or leader of user groups
5.     The bids, with all the information requested, shall be delivered to the leader of the FCA on or before 7 days by-----------------------------------------
Sign ---------------------------------------------------------------------------
Name--------------------------------------------------------------------------
FCA Chairman

MILESTONE IN THE PLAN THAT WILL INITIATE THE RELEASE OF FUND
-      30% of the total cost will be funded by the EBFCO
-      70% of the total cost will be funded by the International Development Association.
-      The total amount will be released in two tranches 70% before the training, while the remaining 30% will be released after the training.
MATERIAL REQUIRED AND CONTRIBUTIONS TO THESE MATERIALS
THE FCA WILL CONTRIBUTE:
-      Day old chicks
-      Feed stuff
-      Drugs and vaccines
WHILE THE FIRM WILL PROVIDE THESE:
-      Lecture note and accessories
-      Transportation of participants
-      Entertainment
-      Venue and seats
-      Equipment/Tool
-      Public Address system
FINANCIAL PLAN
-    Public address system             -        -        -        N10, 000.00
-    Resources persons                   -        -        -        -        N60,000.00
-    Lecture not and stationeries    -        -        -        N50, 000.00
-    Entertainment                          -        -        -        N30, 000.00
-    Transportation (2000x30)       -        -        -        N60, 000.00
-    Equipment/Tools                     -        -        -        N15, 000.00
-    Venue and Seat                       -        -        -        N10, 000.00
-    Contingency allowance            -        -        -        N5, 000.  00
-    TOTAL                                   -        -        -        N240, 000.00

The Chairman,
(name)
Ezza North L. G. A

Dear Sir,
IMPLEMENTATION OF ADVISORY SERVICES
The above named person wishes to apply for above subject matter for the FUGs in the FCA.
The areas of intervention will include recommended practices in livestock management and nutrition. I will have adequate knowledge to undertake the programme.
Name of personnel
Qualification
Judith
B.Sc (Animal Production)
Chidinma
B.Sc (Animal Production)
Victor
B.Sc (Education Agric)

Attached is the proposed format for implementation.

MILESTONE IN THE PLAN THAT WILL INITIATE THE RELEASE OF FUND
-      30% of the total cost will be funded by the EBFCO
-      -70% of the total cost will be funded by the International development Association
-      The total amount will be released in two batches 50% before the training, while the remaining 50% will be released after the training.
MATERIAL REQUIRED AND CONTRIBUTIONS TO THESE MATERIALS
THE FCA WILL CONTRIBUTE:
-      Feedstuff
-      Day old chicks
-      Drugs and vaccines
WHILE THE FIRM WILL PROVIDE THESES:
-      lecture note and accessories
-      transportation
-      Entertainment
-      Venue and seats
-      Equipment/Tool
FINANCIAL PLAN
-    Public address system                       -        -        -        -        N10, 000.00
-    Resources persons                            -        -        -        -        N70, 000.00
-    Lecture note and accessories   -        -        -        -        N65, 000.00
-    Entertainment                                   -        -        -        -        N40, 000.00
-    Transportation (2000x30)                -        -        -        -        N60, 000.00
-    Equipment/tool                                 -        -        -        -        N15, 500.00
-    Venue and Seat                                 -        -        -        -        N5, 000. 00
-    Contingency allowance                     -        -        -        -        N5, 000. 00
-    TOTAL                                            -        -        -        -        N260, 000.00
The Chairman
(name)
Ezza North L. G. A

Dear Sir,
IMPLEMENTATION OF ADVISORY SERVICES
The above named person wishes to apply for above subject matter for the FUGs in the FCA.
The areas of intervention will include recommended practices in livestock management. I will have adequate knowledge to undertake the programme.
Name of personnel
Qualification
Cyril
B. sc (Animal Production)
Elizabeth
B.Sc (Animal  Health)
Ugochukwu
HND (Animal Production)

Attached is the proposed format for implementation.

MILESTONE IN THE PLAN THAT WILL INITIATE THE RELEASE OF FUNDS
-      30% of the total will be funded by the EBFCO
-      70% of the total cost will be funded by the International Development Association
-      The total amount will be released in two batches 50% before the training, while the remaining 50% will be released after the training.
MATERIAL REQUIRED AND CONTRIBUTIONS TO THESE MATERIALS
THE FCA WILL CONTRIBUTE:
-      Feedstuff
-      Day Old Chicks
-      Drugs and vaccines
WHILE THE FIRM PROVIDES THESE:
-      Lecture note and accessories
-      Transportation of participants
-      Entertainment
-      Venue and seats
-      Equipment/Tool
-      Public address system
Financial plan
     -    Public address                                   -        -        -        -        N10, 000.00
     -    Resources persons                            -        -        -        -        N80, 000.00
     -    Lecture note and accessories   -        -        -        -        N70, 000.00
     -    Entertainment                                   -        -        -        -        N35, 000.00
     -    Transportation (2000 x30)               -        -        -        -        N60, 000.00
     -    Equipment/Tools                              -        -        -        -        N15, 000.00
     -    Venue and seat                                  -        -        -        -        N10, 000.00
     -    Contingency allowance                     -        -        -        -        N5, 000.00
     TOTAL                                                          -        -        -        -        N 270, 000.00


PROPOSAL REQUESTING THE IMPLEMENTATION
ADVISORY SERVICE ACTIVITIES (ASA)
S/N
NAMES OF FUGS
ACTIVITIES
AREA OF INTERVENTION
1.
Azu oge umuome widows farmers
Poultry
Recommendation practice in poultry production
2.
Ohabuike farmers
Poultry
Recommendation practice in poultry production
3.
Umu igboke farmers
Poultry
Recommendation practice in poultry production

Nduoma umuezeali farmers
Poultry
Recommendation practice in poultry production
Name:                           
Chairman’s Name:        
Secretary Name:           
Treasurer’s Name:        

Baseline Information
The FUGs concerned under Ezza North L. G. A. FCAs are vulnerable group comprising of men, women and youths full of Zealand enterprising. All involved in agro-processing.

Constraints/ Opportunities to be addressed by ASA.
After meeting the FCA officials and FUGs concerns it was realized that the member has no knowledge on the practices in poultry management and nutrition under PAA hence some had to employ the service of other competent persons which tend to increase the cost of production for the FUGs.

EVALUATION REPORT FOR THE ADVISORY SERVICE ACTIVITIES (ASA) PROPOSAL ON PRACTICES IN POULTRY  MANAGEMENT AND NUTRITION.
On……………………….. The association solicited for the quotation on the above matter. At the submission on ……………………………………………………………..
The following bidders responded and they are as follows:
1. Henjyk Masjestic Farm Nig
2. Judith Farms
3. Cy Farms
The summary of their individual quotations is tabulated below:
S/N
ITEM OF EXPENDITURE
NAME OF 1ST BIDDER
NAME OF 2ND BIDDER
NAME OF 3RD BIDDER


Henjyk Masjestic Farm Nig
Judith farms
Cy farms
1
Resources Persons
60,000.00
70,000
80,000
2
Training materials
50,000
60,000
60,000
3
Entertainment
35,000
40,000
35,000
4.
Venue/Seats
20,000
10,000
10,000
5.
Transportation
20,000
60,000
60,000
6
Contingency
15,000
5,000
5,000

Total Cost
N240,000.00
N260,000.00
N270,000.00
According to the evaluation above, the bidder submitted the least cost quotation with most qualified and experienced staff and hereby recommended for the award of contract amounting to Two Hundred and Forty Thousand (N240, 000) only.
Sign……………………………                  Sign……………………………………….
Name:…………………………                   Name:……………………………………...
Chairman Procurement Committee   Secretary Procurement Committee

MINUTES OF MEETING OF EVALUATION FOR THE CONTRACT OF TRAINING ON RECOMMENDED PRACTICE IN POULTRY MANAGEMENT AND NUTRITION

ATTENDANCE:
Chairman’s Name:        
Secretary Name:           
Treasurer’s Name:        
Others in attendance

Opening Prayer: Meeting commence at attend prayer was said by (name) ………………………………………………………………………
Open Remarks: The Chairman welcomes the entire member and informed them on the reason of the meeting, which is to examine the evaluation report submitted to the association. He further remarked that the contract is to be awarded to the bidder who has outstanding reputation. The chairman directed the secretary to write a notification of award letter to the sum of (Two Hundred and Fifty Thousand Naira Only) and the meeting close at 7.00pm with closing prayer said by
                                                Signed:                                             
          __________                            ______________
          Chairman                                         Secretary


Henjyk Majestic Farms Ltd
Idembia Ezza South L. G. A
Ebonyi State

Sir,
LETTER OF AWARD
The entire member of the above association do hereby and award to Henjyk Majestic Farms an Ebonyi Songhai Youth farmer the contract of ASA training in recommended practices on livestock management To the total sum of Two Hundred and Fourty Thousand Naira (N240, 000.00) only.
Once more accept my congratulation on behalf of the association  
Thanks.                                                                          Yours sincerely,
                                                                                      
                                                                                       ………………………..
                                                                                      FCA Secretary


The State Project Co-ordinator
Fadama III Project
Onuebonyi
Abakaliki

Sir,
APPLICATION FOR RELEASE OF FUND
We the entire members of Oriuzor Fadama Community Association are seeking your office to release fund to (name)  and  Ebonyi Songhai youth Farmer, So that they can organize Advisory Service training to the Association. All conditions and documentation required by your office has been completed.

We therefore have selected the most suitable Service Provider that will complete the job as and when due.

Thanks for your co-operation.

………………………………                                                  …………………………
FCA Chairman                                                                        FCA Secretary

The Chairman,
(name)
Ezza North Local Government Area

Dear Sir,
IMPLEMENTATION OF ADVISORY SERVICES.

The above named person wishes to include application of best practices in livestock management. I have adequate knowledge to undertake the programme, and adequate resources persons that can positively impact knowledge on the farmers.
Name of personnel
Qualification
Mr. A
(B.Agric) Animal Sc.& Fisheries, PGD Crop science
Mr. B
(B.Agric) Animal Production, Msc. Animal production
Mr. C
(B. Agric) Animal Production 

Attached is the proposed format for implementation.


The Chairman,
(NAME)
Ezza North Local Government Area

 Sir,
LETTER OF ACCEPTANCE

With reference to your letter dated …………………. 2013, I (name) the Ebonyi Songhai Farmer has agreed to accept the offer of contract given to me. The contract of training on recommended practice in livestock production, to the total sum of Two Hundred and Fourty Thousand Naira (N240, 000.00) only. I promise to finish the job at the stipulated period and deliver to the specification. Thank you for giving us the opportunity to serve.

Yours faithfully,

……………………….
Name
Ebonyi Songhai
Youth Farmer
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