HOW TO WRITE A CONTRACT ( GOVERNMENT / PRIVATE PROJECT) AGREEMENT

NATIONAL DEVELOPMENT PROJECT
NAME OF COORDINATING OFFICE
P. O. BOX
Name and Address of CBO
Time and Change
L.G.A
State
CONTRACT FOR WORK
This Agreement is made between the Representative of the ------------------------
Name and address CBO


Of the one part, and ------------------------ on behalf of the contractor (name and address of the applier) of the other part. It has been agreed as follows:

CLAUSE 1 CONTRACT OBJECTIVES
This contract is for Construction of poultry farm
Sub-project Construction of poultry farm
The village of (name)
The works assigned to the contractor consist of:
The detailed explanation or reference to a description/list of quantities in an attachment

CLAUSE 2 SUBCONTRACTING
The contractor may subcontract one or several parts of his work only under his entire responsibility.
Clause 3 control of the work execution
The execution of this contract is controlled by the committee of the (name of CBO). The government, that provides a major part of financing for the subproject, may send its owned technicians to inspect the work being done or completed.
The case of non conformity to the norms or rules of the of profession, the Representative of the community/farmers group, upon a report of the person in charge of the Government technicians, may bring to the attention of the contractor the breach of contract. An assessment will be made by the government technicians.
The works poorly executed shall be repaired or improved by the contractor.

CLAUSE 4 RESPONSIBILITY
The contractor is responsible during the execution of the work for the damages and accidents of their kinds caused to a third party by the personnel and equipment of the contractor.

CLAUSE 5 LIQUIDATED DAMAGES
In the event that works specified in the contract are not completed on schedules, the contractor shall be subjected to a penalty of 1/1000 of the price of the works ordered per calendar day of delay, except in the case of force majeure, that would need to be confirmed by a governments technician appropriate authorities of the (name of CBO)

CLAUSE 6 INTERIM RECEIPT
The interim receipt will be acknowledged in a report and issued completion of the works. A certificate of acceptance will be provided by the Committee of (name of CBO), which may first request on opinion from a Government appointed technician.

CLAUSE 7 FINAL RECEIPT
The final receipt will be acknowledge in a report of the Committee of (name of CBO), who may seek the prior opinion of a Government technician appointed by the authorities responsible for the implementation of the (name of the Government /IDA financed project).

CLAUSE 8 AMOUNT OF THE CONTRACT
The amount of the contract is N482, 900 (currency unity)

CLAUSE 9 SCHEDULE OF PAYMENTS
The schedules of payments are:
Advance for Start-up (amount)
First state at (define the first stage) (amount)
Second stage at (define the second stage) (amount) Stage (      ) (amount)
After Final Receipt (amount)

CLAUSE 10
This agreement is signed as follows:
Done at ------------------------------ (place and date)
Names of CBO representatives ----------------------------
Signature:----------------------------- Date:--------------------------

Names and position of the Contractor: (name)
Director
Signature:------------------------------- Date:-------------------------
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