PART I
Sequel to the general meeting of (Fix a
Name) Development Union, National, held at
Primary School on November, …….…2012,
the Union’s National Assembly established a Electoral committee by consensus. The committee comprises a six man member
appointed by the Union’s Branches Nation–wide. The national body mandated the
committee to sit and draft guidelines for the union’s forthcoming national
elections, scheduled in April, 2013. This guidelines is hoped to be a paradigm
shift from the union’s former analogue system to a civilized electoral process.
PART II
TERMS OF
REFERENCE AND FUNCTIONS
1.
The committee is mandated :
a.
To
organize, supervise and conduct credible elections that MUST be free and fair
b.
To register all eligible voters
c.
To
screen all eligible candidates vying for
various post in Development Union National
d.
To
determine age of voters
e.
To draw a timetable for the elections
f.
To
invite observers from the various spiritual leaders within and around the community
on the election day.
g.
To supervise
the voting process until the last
election
h.
To
announce the election results after the elections and counting of votes are completed
i.
To
provide security on the election day, within
and outside the election venue
j.
To
swear in the newly elected officers / executives
k.
To
provide nomination forms for the candidates at a non –refundable fee as may be determined by
the EEDUN to ensure that non indigence of
shall not be accredited to vote
or manipulate such for voting by any aspirant
PART III
POSTS /OFFICES
TO BE VIED AND THE FEES PAYABLE
2.
(1)Office
of the national president (one )Ten thousand naira (N10,000.00) Only
a)
Officer
of the national president (two ) (VP)
five thousand naira (N5,000.00)
only
b)
Officer
of national secretary (ONE) five thousand
naira(N5,000.00) only
c)
Office of National Secretary (two)(AS) as three thousand naria (N3,000.00) only
d)
National Financial Secretary (N5,000)
e)
Assistant National Financial Secretary (AS) (N3,000)
f)
Office
of national provost (one) five thousand
naira (N5000)
g)
Office
of national provost ( two and three ) three thousand naira each (N3,000.00) only
3.
(1) OFFICE OF AUDITORS
a.
Auditor
I : five thousand naria (N5000)
b.
Auditor
II: three thousand naria (N3000)
c.
Auditor
III: three thousand naira (N3000)
4. (1) OFFICER
OF WELFARE OFFICERS
a. Welfare Officer I : Three thousand naira
(N3000)
b.
Welfare Officer II : Three thousand naira (N3000)
c. Welfare Officer III : Three thousand naira (N3000)
5. (1) NATIONAL TREASURE
a.
National
Treasure : Five Thousand Naira (N5000)
PART IV
CRITERIA FOR ELECTING OFFICERS INTO THE
VARIOUS OFFICES OF THE NATIONAL BODY
6.
(1) For any candidate to qualify for nomination and election into any of the
posts /offices in the national office
a.
Such candidate MUST be an indigene of
community or married to an
indigene
b.
The
candidate Must be in the
age brackets of eighteen (180
and forty –five (45) years
old
c.
The candidate MUST hold at Least Senior School Certificate (SSC)
or its equivalent
d.
The candidate MUST collect, complete and return
the application form with the copy of his/her manifesto including four passport photographs submitted
within the given time
e.
The
candidate MUST have a good reputation and /or evidence of clearance from
his/her branch union
f.
The
candidate MUST NOT be of a questionable character, such as :
proven case of murder or any form of
termination of human life, theft, witchcraft, drunkard, embezzler and / or other
glaring dubious life/ character
g.
The candidate MUST be that whose general interest
of Community supersedes his/her
personal ambition /interest
h.
The
candidate should be able to read, write
produce and defend his /her manifesto before electorates
or indigenes
i.
The aspirant MUST be duly registered, regular
and financial upto –date member of Egohuo –(Fix a Name) Development union branch
for at least six months from the month
the electoral form is advertised
or on sale.
PART V
ELECTIONEERING
-
7(1)
A public campaign, if need be:
a)
Must
be seven days only, before the election
b)
No
electioneering and / or lobbing on the
election day and on the election venue
c)
Any
aspirants(s) and /or his /her
supporter(s) that foment trouble
calculated towards disruption of the election stands disqualified
d)
Any
group within or outside or an individual within or outside the location of who is
being suspected to have nursed
intent before and during the election and expressed by action shall be handed over
to the appropriate enforcement agent.
PART VI
POWERS
MANAGEMENT AND CONTROL OF THE STAFF OF THE COMMITTEE
8
(1)
The committee shall have power to appoint, dismiss and exercise disciplinary
measure over its staff member within the period of relevance.
a.
There
shall be head of the
committee, hereafter addressed as the
Chairman Electoral Committee (C.E.C)
b.
The
chairman electoral committee, shall be responsible for the general
organization, direction, control
and management of all the materials, operations, and members
of the committee
c.
He
shall announce the result of the
election and swear in the officers who were duly elected
d.
The
committee shall have a secretary
e.
The secretary shall be appointed by the committee
f.
The
committee secretary shall have such qualification and experience to be deemed appropriate for appointment by the committee
g.
The
committee secretary shall be subject to the general direction of the committee
h.
He
shall be responsible for keeping proper records of the proceedings of the committee
i.
There shall be Public Relation Officer for the Committee (P.R.O)
j.
The committee P.R.O shall among other things.
k.
Relate or inform all indigenous members, home or in Diaspora the activities of the committee before and after any elections through any
easy and possible network
l.
He
shall answer questions, make clarification on the electoral matters and/
or make reference of some certain issues
to the Chairman Electoral Committee (C.EC) for more comments
or clarifications
m.
The committee shall have
an accounts clerk and a treasurer
n.
The
accounts clerk shall see to all financial involvements of the
committee and so keep a proper financial transactions for unalloyed
accountability
o.
The
committee treasurer shall receive and append his her signature and full name as
the manifestation of the receipt of such
amount of money so received.
a.
The committee shall have the chairman of electoral committee, the financial secretary and
the treasurer as signatories
b.
There
shall be other offices of the committee which shall be created as deemed necessary and shall be empowered by the
committee.
PART VII
TENURE OF OFFICE
HOLDERS
9(1)
There shall be a four year single term
for all (Fix a Name) Development union
National elected officials
a.
There shall be one more opportunity for the
serving officials to recontest for another four –years tenure, if such officer
is adjudged to have performed creditably.
PART VIII
POST ELECTION
COMPLAINT
Any aggrieved candidate(s) who has proof
or suspects of foul or sharp practices on the electioneering or during voting
process or otherwise shall channel his /her grievances /complaints to the body to be constituted for hearing
such cases as may be stated by the aggrieved candidate(s)
Such candidate(s) shall type
and double space his/her items
of reason, produce it into
twenty four copies and forward
same to the responsible body who in turn
shall send copies to the chairman electoral committee who shall distribute such
copies among the members of his
committee for study and reaction.
APPENDIX A
REQUEST
MATERIALS AND
FINANCE OF THE ELECTION
In order to ensure smooth operation of
the electoral committee, free and fair elections, the electoral committee shall
need:
i.
Voters cards
ii.
Application form
iii.
Ballot
boxes
iv.
Printing
of electoral guidelines
v.
Voters
register
vi.
Printing
of certificates of return for the elected
officers
vii.
Stamp
viii.
Public
address system
ix.
Pens
x.
index
office files
xi.
Construction
of polling booths and other exigencies
as may arise
APPENDIX B
FORMAT OF
APPLICATION FORM FOR ASPIRANTS
FORM APL A I
–(FIX A NAME) DEVELOPMENT UNION
NATIONAL
ELECTORAL APPLICATION FORM
1.
Candidate’s
name :………………………………………………………....
2.
Date
of birth :…………………………….Age:……………..………………..
3.
Village
………………………………………………………….……………….
4.
The Union Branch ………………………………………….……………….
5.
Occupation
:…………………………………………………………………...
6.
Post vying for:…………………………………………………………………
7.
Current
post:…………………………………………………………………..
8.
Former
post :…………………………………………………………………..
9.
Qualifications:…………………………………………………………………..
10.
Attach
lists of –(Fix a Name) Development Union’s
property in your custody, if any.
Date………………………… Signature ……………………………..
Name
Surname ……………… Other names :……………………….
FOR OFFICE USE
ONLY
Date:
Issued:……………………………………………….
Date
Returned :………………………………………………
Comment
………………………………………………………..
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….
…………………………….
……………………….
Chairman
Date /Stamp
APPENDIX C
CLEARANCE FORM
FORM C. B2
(FIX A NAME) DEVELOPMENT UNION NATIONAL ELECTORAL CLEARANCE FORM
This is to
certify that Mr/Mrs/ Miss/ Dr/Chief/ Prof:………….
……………….….
hasmet the conditions spelt in (Fix a Name)
Development Union National Electoral
Guidelines and therefore cleared
to contest the post of ………………………………...
………………………………. ………….…………………
Chairman Date/Stamp
APPENDIX E
MEMBERS OF THE
ELECTORAL COMMITTEE