A DEVELOPMENT UNION NATIONAL ELECTORAL COMMITTEES PROPOSED GUIDELINES



PART I
Sequel to the general meeting of (Fix a Name) Development Union,  National,  held at  Primary School on November,  …….…2012, the Union’s National Assembly established a Electoral committee by consensus.  The committee comprises a six man member appointed by the Union’s Branches Nation–wide. The national body mandated the committee to sit and draft guidelines for the union’s forthcoming national elections, scheduled in April, 2013. This guidelines is hoped to be a paradigm shift from the union’s former analogue system to a civilized electoral process. 


PART II
TERMS OF REFERENCE AND FUNCTIONS
1.       The committee is  mandated :
a.      To organize, supervise and conduct credible elections that MUST be free and fair
b.       To register all eligible  voters
c.      To screen all eligible candidates vying  for various  post in  Development Union  National
d.      To determine age of  voters
e.      To  draw a timetable for the elections
f.       To invite observers from the various spiritual leaders within and around the community on the   election day. 
g.      To  supervise  the voting process  until the last election
h.      To announce the election results after the elections and  counting of votes  are completed
i.        To provide security on the election day, within  and outside the election venue
j.        To swear   in  the newly elected officers / executives
k.      To provide  nomination forms  for the candidates at a  non –refundable fee as may be determined by the EEDUN to ensure that non indigence of  shall not be  accredited to vote or manipulate such for voting by any aspirant

PART III
POSTS /OFFICES TO BE VIED AND THE FEES PAYABLE
2.      (1)Office of the national president (one )Ten thousand naira (N10,000.00) Only   
a)     Officer of the national president (two ) (VP)  five  thousand naira (N5,000.00) only
b)     Officer of national secretary (ONE) five thousand  naira(N5,000.00)  only
c)     Office  of National Secretary (two)(AS)  as three thousand naria (N3,000.00) only 
d)      National Financial Secretary (N5,000)
e)      Assistant  National Financial Secretary (AS)  (N3,000)

f)      Office of national provost (one)  five thousand naira (N5000) 
g)     Office of national provost ( two and three ) three thousand naira each  (N3,000.00) only 
3.      (1)  OFFICE OF AUDITORS
a.       Auditor  I :  five thousand  naria (N5000)
b.      Auditor II:  three thousand  naria (N3000)
c.      Auditor III:  three thousand naira (N3000)
4. (1) OFFICER OF WELFARE OFFICERS
a.   Welfare Officer I : Three thousand naira (N3000)
b. Welfare Officer II : Three thousand naira (N3000)
 c. Welfare Officer III :   Three thousand naira (N3000)
5.         (1) NATIONAL TREASURE
a.      National Treasure   :  Five Thousand Naira (N5000)

PART IV
CRITERIA FOR ELECTING OFFICERS INTO THE VARIOUS OFFICES OF THE NATIONAL BODY
6. (1) For any candidate to qualify for nomination and election into any of the posts /offices in the national office
a.      Such  candidate MUST be an  indigene of  community or married to an  indigene
b.      The candidate Must  be  in the  age brackets of eighteen (180  and  forty –five (45)  years  old
c.      The  candidate MUST  hold at Least Senior School Certificate (SSC) or its equivalent
d.      The  candidate MUST collect, complete and return the application form with the copy of his/her manifesto including  four passport photographs  submitted   within   the given  time
e.      The candidate MUST have a good reputation and /or evidence of clearance from his/her branch union
f.       The candidate MUST NOT  be  of a questionable character, such as : proven  case of murder or any form of termination  of  human life, theft, witchcraft,  drunkard, embezzler and / or  other  glaring dubious life/ character
g.      The  candidate MUST be that whose general interest of    Community supersedes his/her personal ambition /interest
h.      The candidate should be able to read, write  produce and defend his /her manifesto before   electorates  or  indigenes
i.         The aspirant MUST be duly registered, regular and financial upto –date member of Egohuo –(Fix a Name) Development union branch for at least six months from the month   the electoral   form is advertised or on sale.

PART V
ELECTIONEERING
-          7(1)  A public campaign, if need be:
a)     Must be seven days only, before the election
b)     No electioneering and / or lobbing  on the election day and on the  election venue
c)     Any aspirants(s)  and /or  his /her  supporter(s)  that foment trouble calculated towards disruption of the election stands disqualified 
d)     Any group within or outside or an individual within or  outside the location of  who is  being suspected to have nursed   intent  before and  during the election  and expressed by action shall be handed over to the appropriate  enforcement agent.

PART VI
POWERS MANAGEMENT AND CONTROL OF THE STAFF OF THE COMMITTEE
8        (1) The committee shall have power to appoint, dismiss and exercise disciplinary measure over its staff member within the period of relevance.
a.       There  shall  be head of the committee,  hereafter addressed  as the  Chairman  Electoral Committee (C.E.C)
b.      The chairman electoral committee, shall be responsible for the general organization, direction, control  and  management  of all the materials, operations, and members of the committee
c.      He shall  announce the result of the election and swear in the officers who were duly elected
d.      The committee shall   have a  secretary
e.      The  secretary shall be appointed by the committee
f.       The committee secretary shall have such qualification and   experience to be deemed  appropriate for appointment  by the committee
g.      The committee secretary shall be subject to the general direction of the  committee
h.      He shall be responsible for keeping proper records of the proceedings  of the committee
i.         There shall be Public Relation Officer  for the Committee (P.R.O)
j.         The committee P.R.O shall among other things.   
k.       Relate or inform all  indigenous members, home or in  Diaspora the activities of the committee  before and after any elections through any easy and  possible network
l.        He shall answer questions, make clarification on the electoral matters and/ or  make reference of some certain issues to the Chairman Electoral Committee (C.EC) for more  comments  or clarifications
m.     The  committee  shall have  an accounts clerk and a treasurer 
n.      The accounts clerk shall see to all financial involvements of  the   committee and so keep a proper financial transactions for unalloyed accountability 
o.      The committee treasurer shall receive and append his her signature and full name as the manifestation of the receipt of  such amount  of money so  received.
a.      The  committee shall have the chairman of  electoral committee, the financial secretary  and  the  treasurer as  signatories  
b.      There shall be other offices of the committee which shall be created as deemed  necessary and shall be empowered by the committee.

PART VII
TENURE OF OFFICE HOLDERS
9(1) There shall  be a four year single term for all  (Fix a Name) Development union National elected officials 
a.       There shall be one more opportunity for the serving officials to recontest for another four –years tenure, if such officer is adjudged to  have performed  creditably.

PART VIII
POST ELECTION COMPLAINT
Any aggrieved candidate(s) who has proof or suspects of foul or sharp practices on the electioneering or during voting process or otherwise shall channel his /her grievances /complaints  to the body to be constituted for hearing such cases as may be stated by the aggrieved candidate(s)
Such candidate(s)  shall type  and double space his/her  items of  reason, produce  it into    twenty four   copies and forward same  to the responsible body who in turn shall send copies to the chairman electoral committee who shall distribute such copies among the  members of his committee for study and reaction.   
   
APPENDIX A
REQUEST
MATERIALS AND FINANCE OF THE ELECTION
In order to ensure smooth operation of the electoral committee, free and fair elections, the electoral committee shall need:
i.              Voters  cards
ii.           Application  form
iii.         Ballot boxes
iv.         Printing of electoral guidelines 
v.            Voters register
vi.         Printing of certificates of return  for the  elected  officers
vii.       Stamp
viii.          Public address system
ix.         Pens
x.            index office files
xi.   Construction of polling booths and  other exigencies as may arise

APPENDIX B
FORMAT OF APPLICATION FORM  FOR ASPIRANTS
FORM APL A I
 –(FIX A NAME) DEVELOPMENT UNION
NATIONAL ELECTORAL APPLICATION FORM
1.                  Candidate’s name :………………………………………………………....
2.                  Date of birth :…………………………….Age:……………..………………..
3.                  Village ………………………………………………………….……………….
4.                  The  Union Branch ………………………………………….……………….
5.                  Occupation :…………………………………………………………………...
6.                  Post  vying for:…………………………………………………………………
7.                  Current post:…………………………………………………………………..
8.                  Former post :…………………………………………………………………..
9.                  Qualifications:…………………………………………………………………..
10.             Attach lists of  –(Fix a Name) Development Union’s property in your custody,   if any.
Date…………………………     Signature ……………………………..
Name Surname ……………… Other names :……………………….
FOR OFFICE USE ONLY
Date: Issued:……………………………………………….
Date Returned :………………………………………………
Comment ………………………………………………………..
…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….

…………………………….                                      ……………………….
Chairman                                                        Date /Stamp

APPENDIX C
CLEARANCE FORM
FORM C. B2
 (FIX A NAME) DEVELOPMENT UNION   NATIONAL ELECTORAL CLEARANCE  FORM
This  is  to certify that Mr/Mrs/ Miss/ Dr/Chief/ Prof:………….
……………….…. hasmet the conditions spelt in (Fix a Name)  Development Union National Electoral  Guidelines and  therefore cleared to contest the post of ………………………………...
……………………………….                    ………….…………………
Chairman                                         Date/Stamp

APPENDIX E
MEMBERS OF THE ELECTORAL COMMITTEE
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