ARTICLE ONE
Preamble/Supremacy of the Constitution
The
entire members of ……………………. In order to promote peace, mutual understanding,
unity among members and others hereby unanimously enact and give to ourselves
the following rules and regulations.
All
the words and expression in this constitution shall have the meanings and
interpretations given to it by the members of …………… in general. The
constitution is supreme and their provisions are binding over all member of the
union.
ARTICLE TWO
Name of Title
This
union shall be known and referred to as (Name
of Association Here)
1. The registered office of the union shall be
located at (Address Here)
ARTICLE THREE
Aim and Objectives
1. To be our brothers keeper
2. To foster unity, co-operation and
mutual understanding among members.
3. To generate funds/revenue for the
purpose of undertaking any type of
business and assisting members financially.
4. To promote the image of; (Name of Association Here)
ARTICLE FOUR
Qualification for Membership
1. Membership of the union shall be open to all person
(male) residing in Ebonyi State.
2. Any person wishing to enroll shall write an
application on the prescribed form of the union and must be sponsored by two
financial members of the union. Such application shall be forwarded with a
non-refundable fee of N2,500 (Two
Thousand Five Hundred).
3. He must be a person of good character and have 50% of members
approval/support.
ARTICLE FIVE
Dues and Registration Requirement
1. Once enrolled, such person shall pay the membership
fee of N5,000 with one cartons of beer.
2. Pay out-standing monthly dues.
3. Start paying monthly due
4. New members are allowed to complete this payment in
three installment within Two months.
ARTICLE FIVE
Source of Income
The
union shall generate funds/revenue through:-
1. Membership registration
2. Monthly dues
3. Special Levy
4. Fines
5. Loans
6. Donation
7. Other generate from Business and social activities
ARTICLE SIX
Right of Members
1. All members have equal right and privilege
2. All members shall have freedom of speech and entitled
to express his opinion during the meeting.
3. All member have equal benefit.
ARTICLE SEVEN
Discipline/Offences
If
any one is found guilty of:-
1. Absentism:
Absent without written permission enclosed with dues and geinue reason shall pay (amount here)
2. Lateness:
No reason for lateness, pay (amount
here)
3. Noise
making (amount here)
4. Truancy
(amount here)
5. Membership
of any person may be suspended or terminated when
his activities/character run counter to the philosophies and programmes of the union. (It shall be
decided by 2/3 of members).
6. When
a member ceases to meet up with his monthly dues, levy, fines and registration toward the union for a period of one
year, his membership shall automatically be
terminated without any vote.
7. A
member may resign his membership after a minimum of one month notice in writing to the chairman/secretary of the union
provided such member is not
indebted to union
8. If
any member is on suspension or termination, he shall not be entitled to any benefit.
9. The
union has the right to recover its money from members by any possible means ranging from court
action, police arrest and ceasing
of property.
10. Any
criminal offences shall be treated by the police or judiciary
11. Motions
for discussion and amendments of rules shall be
raised a with a support of 2/3
financial members of a general meeting
and such motion (s) if supported shall be listed in the next general meeting for discussion
1.2 Change
of names shall be sent to the secret of the association not later than three
weeks before the opening of any general meeting.
13. The
constitution is subject to amendment in a general meeting and 2/3 support of
members present.
14. No
member is allowed to take legal action against co-member without reporting the
matter to the association for settlement. Serious matter will be referred for
legal action by the committee. Any body that violate the order shall pay a fine
of (amount here)after every
settlement of dispute, a fine will be imposed on the default.
15. Tenure
of the executive committee the tenure of the executive committee shall expire
by the end of two calendar years after which a fresh election shall be
conducted to elect new officers.
16. Being
drunk while the meeting is going on shall pay fine of (amount here)
17. Assault
or scandalize of name of a member both in meeting or out meeting attract (amount here) as penalty.
18. Every
member is required to provide the name passport and address of his/her next of
kin.
19. No
member shall use the title, name or symbol of the association for purpose of
personal business
20. There
shall be refreshment time to time among member it shall be determined by the
general house.
ARTICLE EIGHT
Benefit of Membership
The
union can only attend official invitation of members ceremony based on written
card invitation within two week.
1. Wedding Ceremony: The Union will give
the person the sum of (amount here)
The
invitee will give the union two carton of beer, ½ carton of malt, one fried
chicken, small cooler of rice and one bag of pure water.
2. Traditional Marriage: Just as in
weeding ceremony above.
3. Child
Dedication: The union will present to the person, the sum of (amount here)
The
invitee will present one carton of beer, ½ carton of malt and rice.
4. In
the event of death of an active and financial member, His/ her next of kin
shall be entitled to a condolence purse of (amount
here), fifty thousand naira.
5. Where
a member dies, the credit passes on to his next of kin. Such credit must be
cleared before receiving the condolence purse.
6. Any
member who loses his/her spouse shall be entitled to a condolence purse of (amount here).
7. Where
a member mother or father die, he shall receive a condolence purse of (amount here).
8. Where
a member child die, he shall receive a condolence purse of (amount here)
Any
member who fails to pay his levy within the stipulated time shall pay 50% of
the money as penalty. The EXCOS deserve the right to plan and make arrangement
over any ceremony we are invited
ARTICLE NINE
Organizational Structure
1.
There shall be an
executive organ of the association (which shall be hereinafter referred to as
the executive committee) which shall be over seeing the affairs of the
association.
2.
Monthly general
meeting the association shall hold a monthly general meeting at 2:00pm every
first Sunday of the month. Venue shall be at individual members house
(rotational) as to be decide by the general house.
3.
Executive
committee meeting:- there shall be an executive committee meeting every month
before the general meeting and also when ever emergency arises as shall/be
convened by the chairman.
4.
Attendance: in
each of these meetings, a register of attendance shall be maintained.
5.
Minutes shall be
read in every general meeting and shall be adopted by two financial members who
were in the previous meeting.
6.
Sub-committees:-
The chairman in consultation with the executive committee can appoint
sub-committee when ever the need arises and tenure determined.
ARTICLE TEN
Executive Committee
The executive committee shall comprise of eleven (11)
elected officers of the association. This include:
1.
Chairman
2.
The Vice
Chairman
3.
The General
Secretary
4.
The Assistant
General Secretary
5.
The
Treasurer
6.
The Financial
Secretary
7.
The Publicity
Secretary/Public Relation
8.
The Legal Adviser
9.
Provost
10.
The director of
social
11.
Patron
ARTICLE ELEVEN
Government of the Association
1. The government of the association shall
base on the decision taken in a general meeting, executive and emergency
meeting.
ARTICLE TWELVE
Election
1.
Election shall be
open ballot
2.
Voting shall be
by stand up and show hand.
3.
Members shall
nominate people present during election to be voted for.
4.
The executive
committee shall appoint/nominate electoral committee before an election can
take place. Such member of the electoral committee can be voted for, if
nominated for a particular post.
5.
All financially
up to date members are eligible to vote and voted for during the election in
the general meeting
6.
For all
positions, a member is deemed elected if he/she has a simple majority of the
total votes cast during election.
7.
A serving officer
may be re-elected, if they are not found quality of any offence.
8.
the minimum
qualification for any position shall be WASC or it requirement.
9.
In the event of
dissolution of the union the assets and liabilities of the association shall be
divided within the members in equal share. Such decision can be taken by 90%
registered and up to date financial member
ARTICLE THIRTEEN
Functions of the Officers
ARTICLE FOURTEEN
The Bank Signatories
The
Bank signatories shall consist of four member:-
1.
Chairman
2.
Secretary General
3.
Treasurer
4.
Financial
secretary
5.
We have agreed
opening a savings account with Zenith Bank Plc.
6.
Chairman: The
chairman shall approve expedition not exceeding the sum of N5,000 (five
thousand naira only)
7.
Executive
committee: The executive committee have the power to recommend and approve
expedition not exceeding N100,000 (One hundred Thousand naira only)
8.
General House:
Any expedition exceeding N100,000 (One Hundred Thousand Naira) shall be approve
in the general house
9.
There shall be
monthly allowance paid to the members, of the executive as approve in the
general meeting.
MEMBERS OF CONSTITUTION DRAFT
1.
Name one
2.
Name two
Prepared
by the above committee vetted by (Name
of Association) Branch and approved by the Chairman of the association.
Signed
__________________ ____________________
Chairman Secretary
General