Graduate recruitment in an NGO (NERI Nigeria), January 21st 2016 An International Development Organization is seeking applications from qualified Nigerian nationals for the following position: Job Title: Administrative Specialist Position Summary: The Administrative Specialist provides support to various administrative and human resources functions and performs a broad range of administrative, clerical and secretarial duties. This position will be based at the head office located in Abuja, with program activities expected to be carried out in the North Eastern states.
Graduate recruitment in an NGO (NERI Nigeria), January 21st 2016
An International Development Organization is seeking applications from qualified Nigerian nationals for the following position:
Job Title: Administrative Specialist (2016)
Position Summary:
The Administrative Specialist provides support to various administrative and human resources functions and performs a broad range of administrative, clerical and secretarial duties. This position will be based at the head office located in Abuja, with program activities expected to be carried out in the North Eastern states. Limited travel may be required.
Reporting & Supervision:
The Administrative Specialist reports to the Human Resources & Administration Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
- With the guidance of HR & Admin Manger, maintain up-to date and accurate computer and hard copy personnel files, prepare job announcements/job descriptions, file documents in personnel files, conduct interviews, recruit staff, and facilitate new employee orientations and training.
- Handle general inquiries and requests for information and materials via email, mail and/or phone.
- Collect departmental updates for monthly organization report.
- Retrieve, log and sort resume inquiries
- Assist in organizing training sessions and/or workshops
- Manage and provide staff orientation; plan exit interviews.
- Ensure timely communication on employment changes i.e. resignations, terminations, leave applications, time sheets and other personal related information.
- Maintain employee telephone lists and floor map.
- Assist with ordering supplies and inventory management, as needed.
- Provide assistance with trip expense reports, photocopying, ordering reading and learning materials, as needed.
- Assist staff with mailing projects.
- Serve as main office point of contact for greeting and directing visitors
- Perform other duties, as assigned.
Qualifications for 2016 job:
- University degree in human resources, business administration, or related field is desired.
- Three years’ work experience in an office environment is required.
- Multi-tasking with positive attitude is required.
- Good communication and interpersonal skills are required.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
- Experience in organizing and filing information is required.
- Attention to detail and ability to follow up on tasks to completion.
- Excellent record keeping and documentation skills are required.
- Flexibility and ability to work in busy environment.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
Job Title: Procurement Specialist
Position Summary:
The Procurement Specialist is responsible for assisting with all facets of the day-to-day procurement requirements for a busy international development office. The scope of the position includes but is not limited to completing procurement-related paperwork, collecting quotations for goods and services, entering procurement information into the project database, managing inventory and conducting spot checks, completing inventory receipts and preparing payment requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Procurement Specialist reports to the Procurement Director.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
- Apply procurement and cost-competition principles and bids received for goods and services.
- Ensure appropriate procurement actions and checks and balances for all procurement –related functions
- In coordination with the Procurement Officer and Procurement Director, procure goods and services for program and operational functions.
- Maintain and ensure compliance to developed procurement systems
- Supply goods and services to project sites in compliance with project requirements
- Ensure up-to-date and complete procurement files for all vendors for both operational and procurement supplies
- In coordination with the Procurement Officer and Procurement Director, ensure that all goods and service procurement actions conform to internationally accepted procurement best practices and Nigerian law
- Assist in regular procurement system audits and regularly review and verify market prices for standard items
- Assist Finance staff with the budget reviews and monitoring against expenditures
- Other duties as assigned
Qualifications:
University degree is required.
Minimum three years’ experience in procurement/logistics including contracts and service agreements
Thorough knowledge of internationally accepted procurement best practices
Proficiency with Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Ability to establish and maintain effective, sustainable relationships with project staff and vendors is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Proven ability to work under pressure
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Grants Specialist
Position Summary:
The Grants Specialist is responsible for supporting the activities of the Grants officer in the geographic area to which s/he is assigned. This includes assisting with developing grant ideas, monitoring grant implementation, closing grants and maintaining all related electronic and paper files. Travel to field is anticipated. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel to field is anticipated.
Reporting & Supervision:
The Grants Specialist reports to the Grants Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Assist with management of all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure; update associated trackers, such as the grant status and closing trackers.
Input data entry into the grants tracking database.
Assist with the review of grant ideas to ensure they match program objectives, include all relevant information, comply with grant identification process, etc.
Contribute to budgeting and procurement estimates for grant implementation and verify information is documented and procedures are followed.
Assist Grants Officer(s) with preparing project proposals through system database, incorporating project activities, deliverables, monitoring and evaluation plan, media plan within specific timelines.
Assist Grants Officer(s) with completion of required documentation, such as grant agreements and grant closing requirements.
Help identify/document success/impact stories for reporting and documentation in the database.
Coordinate with staff in all offices in order to complete assigned tasks; engage in regular coordination with Procurement unit on implementation issues.
Provide maintenance of grant files.
Travel to field offices for follow up/support on activity implementation, as needed.
Perform other tasks, as assigned.
Qualifications:
· University degree in public administration, economics, finance, business management or a related field is required.
· Three years’ experience in grants management with international donor programs is required.
· Experience in negotiating budgets, reviewing financial reports, file management is required.
· Prior experience with internationally-funded projects is highly desirable.
· Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
· Ability to work under short deadlines and efficiently handle multiple tasks.
· Attention to detail and the ability to function well in a team.
· Experience of working in a conflict environment is a plus.
· Fluency in oral and written English is required.
· Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Verification Officer
Position Summary:
The Verification Officer is responsible for assisting the Verification Manager in investigating inconsistencies in operation or project management areas, and verifying information to ensure compliance with internationally accepted policies and regulations. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states. Regular travel is expected.
Reporting & Supervision:
The Verification Officer reports to the Verification Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Support the Verification Manager in conducting verification process on any claims received.
Ensure compliance with International Development policies and regulations.
Identify and investigate inconsistencies or other shortcomings of the project in assigned areas.
In collaboration with Verification Manager, identify and recommend, as appropriate, efficiency improvements to policies and procedures.
Assist the Verification Manager in reviewing overall budgeting and financial information of the project including cash flow administration, time sheet recording, and management of in-country expenses.
Assist the Verification Manager in producing updated monthly reports.
Review invoices and ensure they are done in accordance with internal procedures and International Development policies.
Provide verification management and systems training for project staff.
Assist in facilitating continuous improvements through providing support to the project or grantees involved in project activities.
Ensure the maintenance of a strong system of internal controls to ensure high level of quality assurance compliance.
Ensure that all compliance files are maintained, organized, and accessible.
Other tasks, as assigned.
Qualifications:
University degree in quality management, quality assurance science, auditing, finances, business administration or other related field is required.
Three years’ work experience in a related field is required.
A broad understanding of issues related to international development is required.
Good communication and interpersonal skills is required.
Prior experience with International Development projects is highly desirable.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: State Program Manager
Position Summary:
The State Program Manager (SPM) will be responsible for the development, contracting, implementation and close-out of a portfolio of activities at the state-level. The SPM will work with Abuja-based Program Development staff, NERI Senior Management, and community stakeholders to identify, prioritize and design activities that will respond to community development priorities in order to further the objectives of the NERI project. The SPM, working with state-level grants and implementation staff, will be charged with oversight of project activities to ensure that all tasks are completed within timeframe and budget parameters defined during project design. The SPM will be tasked with the programmatic and administrative closeout of all activities, including final reporting, disbursement of funding (in concert with finance staff) and disposition of any project inventory. The SPM will serve as the main point of contact for state-level actors and community stakeholders to ensure that all activities fit within a strategic and coherent portfolio. The SPM will be expected to regularly report to Program Development and Grants staff and receive management and guidance from NERI Senior Management. The SPM will be expected to liaise with various levels of stakeholders, including government officials, civil society organizations and community actors; the selected candidate must be able to maintain good relations with all associated parties. This position will be based in at a state-level office in north eastern Nigeria, with frequent coordination visits to Abuja.
Reporting & Supervision:
The State Program Manager reports to the Program Development Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Responsible general oversight of a portfolio of state-level projects.
In concert with program development staff and senior management, advice on programmatic design of new projects, monitor implementation to ensure timely completion and adherence to budget and administrative and programmatic closeout throughout the state-level.
Work alongside Government of Nigeria (GoN) officials, community stakeholders and civil society actors to ensure coherent and strategic programming as part of a unified project endeavor
Serve as the focal point for all state-level programming and ensure that the GoN and communities are informed of the objectives and purpose
In coordination with Community Development Facilitators, establish community-level project oversight committees to ensure community buy-in of activities.
Help set up transparent management and oversight mechanisms and work to incorporate as wide a range of project beneficiaries, GoN and other important stakeholders as possible
Perform other tasks, as assigned.
Qualifications:
· University degree in a related field is required.
· Five years’ experience in grants management with international donor programs is required.
· Experience in working with communities to implement grassroots development projects.
· Prior experience with internationally-funded projects is highly desirable.
· Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
· Ability to work under short deadlines and efficiently handle multiple tasks.
· Attention to detail and the ability to function well in a team.
· Experience of working in a conflict environment is a plus.
· Fluency in oral and written English is required.
· Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Grants Officer
Position Summary:
The Grants Officer is responsible for supporting a distinct portfolio of program activities. This includes developing grant ideas in collaboration with Program Development Office, supporting and monitoring grant implementation, closing grants and maintaining all required electronic and paper files. S/he will closely coordinate with Program Development Officers to ensure that projects are developed and implemented in a manner that advances project goals and current strategy objectives. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states.
Reporting & Supervision:
The Grants Officer reports to the Grants Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Manage all aspects of assigned grant portfolio throughout all stages of project development, implementation and closure. Manage associated timelines and donor reporting requirements for individual grant activities. Maintain internal trackers, such as the grant status and closing trackers. Monitor grant portfolio pipeline of financial commitments and disbursements.
Serve as a key point of contact for information on related project issues, coordination with partner organizations and sociopolitical and development trends.
Develop project ideas in coordination with Program Development Office.
Manage strategy objectives/action plan for assigned grant portfolio per the approved work plan.
Draft project ideas with estimated budgets and present them in internal Grant Review Committee meetings.
Prepare project proposals in grant database incorporating project objectives, activities, deliverables, monitoring and evaluation plan, media plan, budget and timeline.
Ensure compliance with donor and organizational policies, procedures and regulations, throughout activity implementation. Ensure thorough, audit-compliant documentation.
Monitor project progress against the approved project implementation timeline; identify delays and work closely with Program Development Office to ensure projects stay on track.
Track overall project development and identify trends to document ‘success stories’ and ‘lessons learned’.
Engage in overall political analysis, impact assessment, and participate in strategy development to advance the project goals.
Review and contribute to the Final Evaluation Reports and prepare project documents for closing.
Coordinate with staff in all departments to complete assigned tasks; engage in regular coordination with Program, Procurement and Finance units to quickly resolve implementation issues.
Travel to project sites for follow up/support on activity implementation, as needed.
Perform other tasks, as assigned.
Qualifications:
University degree in public administration, economics, finance, business management or a related field is required.
Five years’ experience in grants management is required.
Prior experience with internationally-funded projects is highly desirable.
Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits of grantees, and file management.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Ability to work under pressure and efficiently handle multiple tasks
Ability to work under own initiative or as a part of a team
Experience of working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
Job Title: Finance Officer
Position Summary:
The Finance Officer is responsible for providing effective financial support to the project assuring compliance with internationally recognized finance policies and procedures. The scope of the position includes but is not limited to assisting with entering local transactions in accounting software, running monthly reports, processing travel advances, processing payroll, reviewing expense reports, monitoring receivables and payables, ensuring compliance with Nigerian and international finance regulations, ensuring adequate cash balances to cover project activities and processing wire transfer requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.
Reporting & Supervision:
The Finance Officer reports to the Finance Director.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Apply internationally accepted accounting principles and procedures to analyzing financial information and prepare accurate and timely financial reports.
Ensure appropriate accounting control procedures.
Monitor cash balances, prepare advance account reconciliations and bank reconciliations.
Review local expense reports to ensure accuracy and compliance with internationally accepted financial practices before reimbursement.
Coordinate with program and administrative staff to ensure transactions are properly coded.
Maintain a good system of records.
Prepare wire transfer requests, if any.
Coordinate with the bank for information regarding balance account, bank statements, exchange rates, etc.
Work with the Finance Director to ensure compliance with internationally accepted financial practices and procedures.
Prepare financial reports, as required.
Communicate information in a way that demonstrates a basic understanding of development assistance work, project culture, values, and practices.
Perform other tasks, as assigned.
Qualifications:
University degree in accounting, finances or related field is required.
Minimum of three years’ experience in accounting is required.
Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Experience with computerized accounting systems is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Knowledge of payroll and tax issues.
Ability to establish and maintain effective, sustainable relationships with project staff and bank officials, as well as the development community is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.
Job Title: Program Development Manager – Governance
Position Summary:
The Program Development Manager for Governance (PDM-G) will lead flexible, innovative, and rapid programming activities throughout Borno State. The primary function of this position will be to identify, articulate and propose new areas of work. The PDM-G will focus primarily on developing activity ideas that support the Government of Borno State and are coordinated with state government liaisons.
The PDM-G will ensure that all processes comply with governing community development regulations, task order specifications and procedures. The position will be based in Abuja with extensive travel to Borno. The PDM-G will provide management on the evolution of the Borno State political, legal and economic situation and on how to continuously adapt the program to ensure that it remains relevant, effective and immediately takes advantage of programming opportunities as they arise.
Reporting & Supervision:
The Program Development Manager reports to the Country’s Program Director and will provide technical leadership and oversight to the Borno State Program Manager and Community Development Facilitators, who will assist in activity development, activity implementation oversight and reporting.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
Develop the overall program development strategy for Borno State through constant news monitoring, contact with Borno State government partners, contacting partners, donors, and regional staff;
Develop and maintain productive working relationship(s) with Borno State government liaisons. Communicate regularly through phone calls/email/skype and face to face meetings;
Manage grant activities and short term technical assistance grants in support of developing a coherent media strategy.
Recruit, train and manage the Borno State Program Manager and Community Development Facilitators (CDFs)
Manage processes and pipeline of Borno State activity development and maintain overall responsibility for proposal submission, data entry, development of proposal content and finalization of budgets to ensure continually high standard of objectives, focus, accuracy, efficiency and feasibility of grants to be approved. Activities will focus on supporting the Borno State government and media;
Oversee the programmatic implementation and monitoring of each activity in coordination with providers, through Community Development Facilitators and in coordination with the program’s Grant & Procurement Manager. Also ensure the non-partisan implementation of each activity and the achievement of outputs as stated in the activity agreement using secondary sources of information;
Input to grant and procurement award processes to ensure that activity deliverables are achieved, including drafting scopes of work for service providers and implementing partners, evaluating and approving technical deliverables and setting deadlines to ensure on-time delivery of project outputs;
Gather lessons learned from the M&E teams and periodically incorporate these into a revised Borno State program strategy, and regional teams’ provincial work plans, resulting in overall improved project design;
Ensure that activity implementation is in accordance with International Development rules and regulations and management policies and procedures;
Identify, review and manage lessons learned and best practices for program activities through thorough completion of Final Evaluation Reports to conclude project activities;
Coordinate with Reporting and Communications team to provide inputs to weekly reports and success story products to donor;
Respond to requests from the client as needed;
Initiate and manage after-action reviews in coordination with Investigation and Compliance team as needed for activities after close-out.
Qualifications:
University degree in political science, development or other related social sciences field is required; Master’s desired;
Minimum of five (5) years professional experience (including at least two years of supervisory experience) working in complex and challenging field operational contexts;
Prior experience with international development organizations, particularly with transition programming, and/or programs that have community-level engagement is required;
Familiarity with policies and procedures in regards to financial management, financial reporting, procurement processes, systems and grants management at international organizations is required;
Previous experience working in Borno State is mandatory;
Willingness to travel to Borno State up to 50% of the time;
Strong analytical, organizational and communications capacity;
Fluency in oral and written communication skills in both English and Hausa; and
Fluency in Kanuri is desired.
Job Title: Project Driver
Position Summary:
The driver is responsible for operating a vehicle owned by the organization to provide transportation services to the employees and visitors of the organization; to move expendable and non-expendable supplies, equipment and furnishings, as necessary; ensure that preventive maintenance of the vehicle is performed on a regular basis. The position will be based in Abuja, Nigeria. Travel is expected throughout North-East Nigeria.
Reporting & Supervision:
The project driver reports to the Human Resources & Administration Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
- Assist the project staff in obtaining and facilitating movement to different project sites.
- Arrange for vehicle repairs, when necessary, and ensure that the vehicle is kept in good working condition.
- Log official trips, daily mileage, gas consumption, maintenance, oil changes, etc.
- Ensure that all required procedures and laws are adhered to when driving.
- Collect and deliver mail or other type of correspondence, when required.
- Provide safe transportation to passengers.
- Assist in moving supplies, equipment and furnishings, as necessary, from one location to another.
- Provide airport pick-up/drop-off services to official visitors of the project.
- Perform other related duties, as assigned.
Qualifications:
Completion of Secondary School is required.
- A minimum of 3 years’ experience driving a motor vehicle is required. At least 1-2 years of experience with an International Organization is preferred.
- Excellent knowledge of different regions in the country is required.
- Working knowledge of the rules and regulations involved in the safe and efficient operation of driving is required.
- Valid Nigerian Driver’s license is required.
- Clean driving record/history is required.
- Excellent Communication skills are required.
- Experience of working in a conflict environment is a plus.
- Good working knowledge of English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
Job Title: Verification Manager
Position Summary:
The Verification Manager is responsible for managing the process of identifying and investigating inconsistencies in operation or project management areas, reviewing the financial and budgeting components of the program, ensuring compliance with International Development policies and regulations, verifying the information and assisting in raising overall performance and integrity at the organization. This position will be based at the head office, located in Abuja, with program activities expected to be carried out in the North Eastern states. Travel is expected.
Reporting & Supervision:
The Verification Manager reports to the Country’s Program Director.
Primary Responsibilities:
- Primary responsibilities include but are not limited to the following:
- Develop and maintain a thorough technical understanding of current operational systems / processes and policy requirements within the project.
- Identify, recommend and, as appropriate, oversee the implementation of continuous efficiency improvements to policies and procedures.
- Ensure compliance with International Development policies and regulations.
- Constantly challenge ways of working and seek continuous improvements.
- Review overall budgeting and financial information of the project including cash flow administration, time sheet recording, and management of in-country expenses.
- Track and review financial information of project activities and maintain spreadsheets with current project expense data for verification purposes. Provide Country’s Program Director with updated monthly reports.
- Review invoices and ensure they are done in accordance with internal procedures and International Development contract terms.
- Review the procurement activities of the project to ensure consistency with the policies and regulations of the International Development contract terms.
- Provide verification management and systems training for project staff.
- Facilitate continuous improvements through providing support to the project or grantees involved in project activities.
- Ensure the maintenance of a strong system of internal controls to ensure high level of quality assurance compliance.
- Ensure that all compliance files are maintained, organized, and accessible.
- Other related tasks as assigned.
Qualifications:
- University degree in quality management, quality assurance science, auditing, finances, business administration or other related field is required.
- Five to seven years work experience in a related field is required.
- Three to five years’ experience in finance and handling financial transactions in desired.
- A broad understanding of issues related to international development is required.
- Good communication and interpersonal skills is required.
- Management experience is required.
- Prior experience with international organizations is highly desirable.
- Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
- Experience of working in a conflict environment is a plus.
- Written and spoken fluency in English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is preferred.
How to Apply for 2016 Job
Interested applicants for this position MUST submit the following documents before 31st January, 2015
- A current resume or curriculum vitae (CV) listing all job responsibilities AND
- A cover letter.
- Please reference the job title and location on the cover letter and resume or CV.
- Alternatively, Please Submit Applications to:
- PO Box # 20350
- ATTN: Human Resources Office
- Abuja FCT, Nigeria.
- Or to the following e-mail address: nigeria_recruitment@neri-nigeria.com