Dear Sir,
Logistics Support For
Training Event on Pneumonia Case Management for Community Pharmacist (CPs)
Proprietary Patent Medicine Vendors
Following
you request for expression of interest inviting interested and reputable
organization to respond to the above mentioned subject.
NGO (SAMPLE)
was registered with the focus to enhance the wellbeing of all people,
especially women and young people and community development. NGO (SAMPLE) has
been providing technical and logistic support to agencies, civil society
organizations and community based organization in various development areas.
We shall be
looking forward to discussing how our expertise can add value to the good work
your establishment is doing.
Yours
faithfully,
Executive
Director
Organization
Information
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Name of Organization
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Neighbourhood Initiative for Women Advancement (NGO
(SAMPLE)-Nigeria)
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Profile of NGO
(SAMPLE)
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NGO (SAMPLE) has over 5 years’ experience in community development
work and provision of logistics within Ebonyi and Enugu States (this is a sample) and has
implemented extensive projects in health, human rights, environment and water
and building capacity of community institutions and local government participants
with a focus on participatory management of resources. NGO (SAMPLE) is
currently providing logistics support services for Malaria Action program for
State MAPS project supported by USAID. In this status, NGO (SAMPLE) has the
mandate to provide logistics support for Malaria prevention, case management
and diagnosis. NGO (SAMPLE) is a member of several networks: CISHAN, National
TB Network, ACOMIN, CENGOS, SEGON. NGO (SAMPLE) is currently concluding a
community social mobilization programme in 192 communities of 3 LGAs of
Ebonyi State funded Global Fund/SFH on Malaria intervention.
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NGO (SAMPLE)-Nigeria
Similar Past and Current Project/Programs experiences
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NGO (SAMPLE)
Organizational Structure.
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Our organization
comprises of the board of trustees, the Executive Director, Program manager,
Technical consultant, Finance, Monitoring and Evaluation, Database, Community
mobilization and 10 logistics officers.
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Our strategies include
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Advocacy (Social and Legislative); Awareness Raising and Capacity
Building; Research Documentation and Publication; Paralegal Services;
Monitoring and Evaluation.
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Operational
approach; Staffing and team
Composition
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For the sake of this project
implementation, the management of NGO (SAMPLE) has 6 key highly qualified
staff with vast knowledge in program management. NGO (SAMPLE) also has 10 project
staff in charge of logistics and over 1500 network of community based peer
educators in the state. The 6 key staff, whose abridged CVs are hereby
attached are: i). Dr Agboeze Joseph –
Technical consultant ii) Nancy Ifeyinwa Oko-Onya – Executive Director, iii).
Ndubuisi Oji – Programme Manager, Onyinye Udenze Monitoring and Evaluation/Database
Specialist iv) Emmanuel Okorie - Project Accountant v) Amarachukwu Agbaeze –
Community Mobilization officer.
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Methodology/Understanding
of the program
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In executing this all important
assignment, NGO (SAMPLE) is going to deploy its participatory cluster-based
approach in the doing the following
MAPPING
1.
Mapping by LGA and zone the contact details of PPMVs and Community
pharmacists most of which their database we already have.
2.
Mapping of training venues and hotel accommodations for trainers.
3.
NGO (SAMPLE) will also do a mapping of available and qualified trainers
within the Federal Teaching Hospital to add to our database.
4.
Mapping of reputable catering institutions or firms with the capacity
to deliver meals to 1,200 participants with trainers.
SERVICE DELIVERY
Depending on the number of days
required and number of LGAs to be covered the training will be divided into
different events and clusters. Such as;
Event 1- Training of Community
Pharmacist (CPs) on Pneumonia Case Management
Event 2- Training of Proprietary
Patent Medicine Vendors on Pneumonia Case Management.
CLUSTER
A cluster will be made up of 25
to 30 participants and will be supported by 2 NGO (SAMPLE) logistics officers.
The logistics officer will prepare the training venue for use for the day,
administer and collect, pre and post-test evaluation, take attendance, ensure
that all required training materials are provided (projector, screen, public
address systems, flip chart markers, writing materials and name tags). They
will also ensure tea and lunch is served and make payments where necessary.
A TRAINING EVENT
A training event is a training
activity structured to happen simultaneously across different clusters on a
particular topic or module within a period of time. For the sake of this
project, an average of 1 training event of 5 clusters will happening at the
same time across the chosen locations. For this training, NGO (SAMPLE) will
be deploying 5 training events in 10 training clusters to be able to deliver
training for 1,200 participants.
REPORTS
NGO (SAMPLE) monitoring and
evaluation team will develop activity reports, training reports, analyse pre
and post-test evaluation results and a training database of all trained
participants with their full contact details. NGO (SAMPLE) will also develop
an album of action pictures of the training event.
The finance unit will also
prepare a comprehensive financial income and expenditures analysis of the
training event.
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Resource
Persons/Trainers
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NGO (SAMPLE) has a database of
trainers made up of 6 medical doctors; 2 of which are paediatrics, 4 nurses,
2 laboratory scientist.
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A total of 30 NGO (SAMPLE) staff
will be involved in this project; namely 1. 6 Program staff, 2. 10 Logistics
staff, 3. 10 Trainers/Resource Persons and 4 Drivers.
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NGO (SAMPLE) office
and equipments
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Physically/Verifiable Offices: NGO (SAMPLE)’s project office is located at NO………., with four (4) room
space, a mini conference room that can take about 30 persons.
Office
Tools & Equipments: NGO
(SAMPLE) has a well furnished office apartment with IT equipments (computers and
accessories, printers’ internet routers, projectors and screen and power
generating set.
Project
Vehicles & Motorcycles: 1 Hilux project vehicle and a We have a project vehicle.
Quality of
Project Implementation: All
programs and projects implemented or managed by NGO (SAMPLE) are known for
meeting and exceeding its set targets and objectives both in quality and
quantity. The letters of recommendations and references from our supporters,
donors and network organizations are attached herewith to proof this claim.
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Financial Proposal
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Activity: Training Event
on Pneumonia Case Management for Community Pharmacist (CPs) Proprietary
Patent Medicine Vendors
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Location: Ebonyi
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Items
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Unit Cost
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No of persons
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No of days /ways /KM
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Total
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Sub Total
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NGO (SAMPLE) STAFF ACTIVITY BASED –REMUNERATION
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30
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Management Team (Executive Director, Program Manager, Finance Officer,
M&E/Database Specialist, Comm. Mobilization
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20,000.00
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6
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10
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NGN
1,200,000.00
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Logistics Officers
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10,000.00
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10
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10
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NGN
1,000,000.00
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Drivers
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7,500.00
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4
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10
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NGN
300,000.00
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Vehicle Maintenance
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50,000
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2
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12
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600,000.00
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Office Overhead
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200,000
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1
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12
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2,400,000.00
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Participants
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1200 persons
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NGN 5,500,000.00
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Local
Transport Fixed (intra-state- distant LGAs)
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3,500.00
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1200
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3
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NGN 12,600,000.00
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Sub Total
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NGN 12,600,000.00
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Facilitators:
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10 Persons
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Local Transport for Trainers
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5,000.00
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10
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10
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NGN 500,000.00
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Accommodation for facilitators
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10,000.00
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10
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11
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NGN 1,100,000.00
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M&IE
Arrival & Departure days (75% of Per diem)
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5,000.00
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10
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12
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NGN 600,000.00
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M&IE Workshop Days for
trainers(Less 25% for Lunch)
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5,000.00
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10
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12
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NGN 600,000.00
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Honorarium for Facilitators
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25,000.00
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10
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10
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NGN 2,500,000.00
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Sub Total
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NGN 5,300,000.00
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Training Venue and materials:
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Hall hire
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60,000.00
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1
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10
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NGN 600,000.00
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Tea
Break + Water
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800.00
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1200
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3
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NGN 2,880,000.00
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Group
Lunch + Water
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1,500.00
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1200
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3
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NGN 5,400,000.00
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Flip
Chart
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1,200.00
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5
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10
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NGN 60,000.00
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Projector
+ Screen
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10,000.00
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5
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10
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NGN 500,000.00
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PA
System
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10,000.00
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5
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10
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NGN 500,000.00
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Training materials (folders, jotters, pen, markers, print paper)
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500.00
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1200
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1
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NGN 600,000.00
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Communication
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1,500.00
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1
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10
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NGN 15,000.00
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Sub Total
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NGN 10,555,000.00
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Grand Total
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NGN 33,955,000.00
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