CONSTITUTION AND BYE-LAWS OF A LOCAL ELDERS’ FORUM


 SECTION 1: NAME
The name of the association shall be known, called and addressed as (name of organization) Elders Forum.

SECTION 2: MOTTO
The motto of this association shall be love strength.


SECTION 3: SLOGAN/SYMBOL
The slogan of this association shall be (slogan) (2 times) and thirdly (slogan). The Symbol shall be a tiger.

SECTION 4: AIMS AND OBJECTIVE
(a)  To protect and defend the dignity of (name of organization)
(b)  To lend a helping hand to one another especially in time of need.
(c)  To establish effective group communication within the village and outside so as to protect the rights, liberties, privileges, obligations of (name of organization) as a corporate entity

SECTION 5
(a)  Membership shall be open only to (name of organization) indigenes who has attended a position of honour who must be 40 years and above and must be married
(b)  Socio-economic factor shall not be a barrier for one being a member.
(c)  Membership is purely on personal merit and should not be based on geographical factor/spread or unit.
(d)  Without prejudice to the above qualification an intending member shall be required to undergo a thorough screening.

SECTION 6: FINANCE/ REGISTRATION.
a.   Any intending member into this association shall register             with (amount) and Two gallons of palm         wine.
b.   Monthly Dues/Registration.
      There shall be a monthly dues of (amount)         and a monthly contribution at least (amount) that shall be shared at the end of every year among the members.

7A: FINANCIAL SECRETARY
(i)    He shall make the roll call during general meeting and collect all the contributions/dues
(ii) He shall handover same to the treasurer who signs his financial book for collection.
(iii)     He shall raise a voucher for any expenses to be made by the forum.
(iv)     He shall present an annual financial report during the end of financial year

7B P.R.O
(i)    He shall be the image maker of the forum
(ii) He shall pass every information to members through the directive of the secretary/chairman
(iii)                             He shall maintain peace and tranquility in meetings
(iv)                             He shall take record of the comers and noise makers and collect the prescribed

SECTION 8: TENURE/MODE OF ELECTION 
(i)    The tenure for every elected officer shall be a period of (NUMBER) years. In which thereafter a two or three man adhoc committee shall be appointed to conduct a fresh election.
(ii) Voting into any office shall be by mere raising hands.

SECTION 9: MEETING 
(i)    There shall be a general meeting of this forum every first Sunday of every month by (time)
(ii) There shall be an emergency meeting whenever the need arises.
(iii)     The venue of our meetings shall be rotational as may be deemed necessary by the general body in the last general meeting.

SECTION 10: QUORUM
            Half of the members shall form a quorum in every general meeting. In the absence of the chairman, the house shall select any other member present to preside over the meeting on that day. The house shall also select any member present to perform the duties of any officer who is absence in any meeting.

SECTION 11: WELFARE    
Welfare to members shall be considered under the following             headings:
(a)    Naming ceremony/ child dedication
(b)    Marriages
(c)    Death

SECTION 11A: NAMING CEREMONY/CHILD DEDICATION
            If any member invites this association for child dedication or naming ceremony, this forum shall present a purse of N5000.00 (Five thousand naira) to such member.

11B MARRIAGES TWO GALLONS OF PALM WINE FOR THE INVITATION  
            Such invitation must be given to this forum at lest a month before such wedding. This forum shall present a cash gift of (amount) only.

SECTION 11C: DEATH OF A MEMBER
(i)       It is mandatory that all members must be in attendance of such             burial. Failure to attend such burial or vigil attracts a fine of (amount).
(ii)    On that day of the burial this forum shall present the following items 2 gallons of palm wine, 2 fattons, a cap and cash of ten thousand naira (amount) to the bereaved family.
(iii) A day shall be set aside by this forum as to pay condolence                               visit to the bereaved family in which this forum shall present     to the next of kin (amount) in cash and four gallons of palm wine. Also 21 gunshots should also be observed on that day.
(iii)  A compulsory levy of (amount) shall be paid by all members if such death of a member occurs

SECTION 11D: DEATH OF A FATHER, MOTHER OR WIFE:
            In case of any such death, this forum shall present 2 gallons of palm wine, 2 fattons, (amount in cash) and a cap to the bereaved member/family on the day of such burial, if invited. In case of wife no invitation is need.

Divulging of secret: Anybody proved divulging the official secret of the meeting shall pay a fine of (amount).

AMENDMENT
This constitution shall be amended from time to time as the need arises. Such amendment shall be made by 2/3 majority of members presents in a well constituted general meeting.

This was approved and signed into law today … (date)

Signed
……………………………..
(Name of Chairman)

 ………………………………….
(Name of Secretary)

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