This is a sample an office query. You can change or input the necessary information to suite you own.
Name of Office
Office of the Accountant General
Lagos State Ministry of Finance
The State Project Coordinator
Lagos State, NEWMAP
No 1 Address Road (Location Here)
11th August, 2015
RESPONSE TO AN OFFICE QUERRY
RE: QUERY ON LATE COMING TO WORK
May I, refer to the query served against me today the 11th day of August 2014,
And state as follows:
That the time i came to work was 9:35am not 10:20am as written in the query. In avoidance of doubt , you may wish to enquire from the project driver Mrs. Victoria Francis Green and the Security Officer both of them saw me when i came to office this morning.
you may recall, that at about 10am when you requested for my presence in your office that I, had entered and printed 18 payment vouchers on Flexible Accounting, this are facts and verifiable.
Recall also my wife present ill heath which i had pleaded before now for your permission to be taken her to hospital for medical check up every morning.
It is on the above background that i, humbly request the Project Coordinator to dismiss the charge against me and exonerate me from any disciplinary action.
Humbly submitted for your kind consideration.
Name Here (Office Position)