NGO SERVICES IN NIGERIA - GETTING SUPPORT FROM THE GOVERNMENT



INITIATIVE FOR WOMEN ADVANCEMENT NGO (SAMPLE) - Do you have an NGO or you are planning to extablish one? If yes, then............... This is a sample of how to write to a reputable organization or the government about your NGO. Here we go...

Dear Sir,

Logistics Support For Training Event on Pneumonia Case Management for Community Pharmacist (CPs) Proprietary Patent Medicine Vendors 


Following you request for expression of interest inviting interested and reputable organization to respond to the above mentioned subject.

NGO (SAMPLE) was registered with the focus to enhance the wellbeing of all people, especially women and young people and community development. NGO (SAMPLE) has been providing technical and logistic support to agencies, civil society organizations and community based organization in various development areas.

We shall be looking forward to discussing how our expertise can add value to the good work your establishment is doing.


Yours faithfully,


Executive Director


Organization Information
Name of Organization
Neighbourhood Initiative for Women Advancement (NGO (SAMPLE)-Nigeria)
Profile of NGO (SAMPLE)
NGO (SAMPLE) has over 5 years’ experience in community development work and provision of logistics within Ebonyi and Enugu States (this is a sample) and has implemented extensive projects in health, human rights, environment and water and building capacity of community institutions and local government participants with a focus on participatory management of resources. NGO (SAMPLE) is currently providing logistics support services for Malaria Action program for State MAPS project supported by USAID. In this status, NGO (SAMPLE) has the mandate to provide logistics support for Malaria prevention, case management and diagnosis. NGO (SAMPLE) is a member of several networks: CISHAN, National TB Network, ACOMIN, CENGOS, SEGON. NGO (SAMPLE) is currently concluding a community social mobilization programme in 192 communities of 3 LGAs of Ebonyi State funded Global Fund/SFH on Malaria intervention.
NGO (SAMPLE)-Nigeria Similar Past and Current Project/Programs experiences
S/n
Organization
Fund
Activity provided
Date
1.
Malaria Action program for States MAPS
5,400,000
Logistics support for the training on malaria case management and diagnosis/malaria in pregnancy
2013 till Date
2
Global Fund/SFH/HEALIN
2,240,000
Malaria Prevention and control
2013-2014
3
Global Fund/SFH
3,360,000
Malaria Prevention and control
2014
4
Ananda Marga Universal Relief Team & Neighbourhood Initiative for Women Advancement (NGO (SAMPLE))
1,320,000

cervical cancer and HIV/AIDS awareness creation and screening
2013

5
European Commission
63,404,813
Sustainable Water Sanitation and Hygiene
2009 – 2013


NGO (SAMPLE) Organizational Structure.
Our organization comprises of the board of trustees, the Executive Director, Program manager, Technical consultant, Finance, Monitoring and Evaluation, Database, Community mobilization and 10 logistics officers.
Our strategies include
Advocacy (Social and Legislative); Awareness Raising and Capacity Building; Research Documentation and Publication; Paralegal Services; Monitoring and Evaluation.

Operational approach; Staffing and team  Composition
For the sake of this project implementation, the management of NGO (SAMPLE) has 6 key highly qualified staff with vast knowledge in program management. NGO (SAMPLE) also has 10 project staff in charge of logistics and over 1500 network of community based peer educators in the state. The 6 key staff, whose abridged CVs are hereby attached are: i). Dr Agboeze Joseph – Technical consultant ii) Nancy Ifeyinwa Oko-Onya – Executive Director, iii). Ndubuisi Oji – Programme Manager, Onyinye Udenze Monitoring and Evaluation/Database Specialist iv) Emmanuel Okorie - Project Accountant v) Amarachukwu Agbaeze – Community Mobilization officer.
Methodology/Understanding of the program
In executing this all important assignment, NGO (SAMPLE) is going to deploy its participatory cluster-based approach in the doing the following

MAPPING
1.    Mapping by LGA and zone the contact details of PPMVs and Community pharmacists most of which their database we already have.
2.    Mapping of training venues and hotel accommodations for trainers.
3.    NGO (SAMPLE) will also do a mapping of available and qualified trainers within the Federal Teaching Hospital to add to our database.
4.    Mapping of reputable catering institutions or firms with the capacity to deliver meals to 1,200 participants with trainers.

SERVICE DELIVERY
Depending on the number of days required and number of LGAs to be covered the training will be divided into different events and clusters. Such as;
Event 1- Training of Community Pharmacist (CPs) on Pneumonia Case Management
Event 2- Training of Proprietary Patent Medicine Vendors on Pneumonia Case Management.

CLUSTER
A cluster will be made up of 25 to 30 participants and will be supported by 2 NGO (SAMPLE) logistics officers. The logistics officer will prepare the training venue for use for the day, administer and collect, pre and post-test evaluation, take attendance, ensure that all required training materials are provided (projector, screen, public address systems, flip chart markers, writing materials and name tags). They will also ensure tea and lunch is served and make payments where necessary.

A TRAINING EVENT
A training event is a training activity structured to happen simultaneously across different clusters on a particular topic or module within a period of time. For the sake of this project, an average of 1 training event of 5 clusters will happening at the same time across the chosen locations. For this training, NGO (SAMPLE) will be deploying 5 training events in 10 training clusters to be able to deliver training for 1,200 participants.

REPORTS
NGO (SAMPLE) monitoring and evaluation team will develop activity reports, training reports, analyse pre and post-test evaluation results and a training database of all trained participants with their full contact details. NGO (SAMPLE) will also develop an album of action pictures of the training event.

The finance unit will also prepare a comprehensive financial income and expenditures analysis of the training event.

Resource Persons/Trainers
NGO (SAMPLE) has a database of trainers made up of 6 medical doctors; 2 of which are paediatrics, 4 nurses, 2 laboratory scientist. 

A total of 30 NGO (SAMPLE) staff will be involved in this project; namely 1. 6 Program staff, 2. 10 Logistics staff, 3. 10 Trainers/Resource Persons and 4 Drivers.







NGO (SAMPLE) office and equipments
Physically/Verifiable Offices: NGO (SAMPLE)’s project office is located at NO………., with four (4) room space, a mini conference room that can take about 30 persons.

Office Tools & Equipments: NGO (SAMPLE) has a well furnished office apartment with IT equipments (computers and accessories, printers’ internet routers, projectors and screen and power generating set.

Project Vehicles & Motorcycles: 1 Hilux project vehicle and a We have a project vehicle.

Quality of Project Implementation: All programs and projects implemented or managed by NGO (SAMPLE) are known for meeting and exceeding its set targets and objectives both in quality and quantity. The letters of recommendations and references from our supporters, donors and network organizations are attached herewith to proof this claim.

Financial Proposal
Activity: Training Event on Pneumonia Case Management for Community Pharmacist (CPs) Proprietary Patent Medicine Vendors   
Location: Ebonyi





Items
Unit Cost
No of persons
No of days /ways /KM
Total
Sub Total
NGO (SAMPLE) STAFF ACTIVITY BASED –REMUNERATION

30



Management Team (Executive Director, Program Manager, Finance Officer, M&E/Database Specialist, Comm. Mobilization
20,000.00
6
10
NGN 1,200,000.00

Logistics Officers
10,000.00
10
10
NGN 1,000,000.00

Drivers
7,500.00
4
10
NGN 300,000.00

Vehicle Maintenance
50,000
2
12
600,000.00

Office Overhead
200,000
1
12
2,400,000.00

Participants

1200 persons


NGN 5,500,000.00
Local Transport Fixed (intra-state- distant LGAs)
3,500.00
1200
3
NGN 12,600,000.00

Sub Total




NGN 12,600,000.00
Facilitators:

10 Persons



Local Transport for Trainers
5,000.00
10
10
NGN 500,000.00

Accommodation for facilitators
10,000.00
10
11
NGN 1,100,000.00

M&IE Arrival & Departure days (75% of Per diem)
5,000.00
10
12
NGN 600,000.00

M&IE Workshop Days for  trainers(Less 25% for Lunch)
5,000.00
10
12
NGN 600,000.00

Honorarium for Facilitators
25,000.00
10
10
NGN 2,500,000.00

Sub Total




NGN 5,300,000.00
Training Venue and materials:





Hall hire
60,000.00
1
10
NGN 600,000.00

Tea Break + Water
800.00
1200
3
NGN 2,880,000.00

Group Lunch + Water
1,500.00
1200
3
NGN 5,400,000.00

Flip Chart
1,200.00
5
10
NGN 60,000.00

Projector + Screen
10,000.00
5
10
NGN 500,000.00

PA System
10,000.00
5
10
NGN 500,000.00

Training materials (folders, jotters, pen, markers, print paper)
500.00
1200
1
NGN 600,000.00

Communication
1,500.00
1
10
NGN 15,000.00

Sub Total




NGN 10,555,000.00
Grand Total




NGN 33,955,000.00

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