ADVANCE PAYMENT GUARANTEE (APG) - Initial payment to a consultant above 20% must include APG. APGs must be verified On line/ Telex, unless a situation where the financial institution fails to respond through these medium then visitation will be the next option.
FILLING AND DOCUMENTATION OF RECORDS
- Documentation of records should be done accurately, appropriately and timely.
- Pagination is very important in documentation.
- All document relating to a particular transaction should be maintained in a single file.
- All quotations submitted by the contractors must contain e-mail address, phone number & office address
MOBILIZATION TO SITE
- Contractors should mobilize to site within two weeks of the payment of mobilization fee.
- Site verification should be done by the project Engineer.
- Bid evaluation should be done in SPMU, office and not in the Hotel.
- Evaluation Report must be forwarded to the Bank immediately after the exercise is completed.
- Utmost confidentiality must be maintained during evaluation exercise.
SITE ALLOWANCES BY THE PROJECT STAFF
- During site visitation only relevant officers are permitted to visit the site.
- The officers are only entitled to 40% of DSA if the assignment exceeds 4pm.