HOW TO WRITE A COMPANY PROFILE TO GET A CONTRACT | SAMPLE OF A CONSTRUCTION COMPANY



CONTENTS
1.         Company Legal Status
2:         Mission Statement
3.         Introduction
4.         Organogram/Management Team
5.         Board Of Directors
6.         Our Capabilities

7.         Tax Clearance/Registration
8.         Plant And Equipment Owned
9.         Quality Control/Assurance
10.       Policy Plan I Purpose .And Scope(A) Inspection And Testing
(b)       Quality Control Objectives
(c)       Quality Assurance / Standard
11.       List Of Projects Executed I Experience
(a)       Projects Completed / On-Going
12.       Key Personnel And Their CVS
13.       Audited And Financial Account For The Ending 2005 - 2008

COMPANY LEGAL STATUS
Company details
A.        REGISTERED NAME
            (NAME OF COMPANY) SERVICES LIMITED
B         TYPE OF COMPANY
            Private
C.        OWNERSHIP OF COMPANY
100% Nigerian owned. The share capital is N5,000,000 is divided into five million ordinary shares of N 1 each.
F.         CONTACT PERSONS
S/N
NAME
POSITION
PHONE/E-MAIL
1
MR. A
MD/CEO


MISSION STATEMENT

TO
GENUINELY
Pursue Customer Satisfactions
With tenacity of purpose; to continually
Improve on our package of problem solving
Capabilities and to remain a prime provider of cost
Effective, durable projects

INTRODUCTION
(NAME OF COMPANY) come to represent the inner-will and purposeful courage of a company favourably competing with other reputable firms in Nigeria for about four years now. The same resilience has seen us diversifying into other facets of human endeavour like Haulage property .development, labour and logistic support services. With this drive, we believe there will be no limit to our achievements.

ORGANOGRAM/MANAGEMENT TEAM


 

BOARD OF DIRECTORS
CHIEF A                                CHAIRMAN
ENGR. B                                MANAGING DIRECTOR/CEO
ENGR C                                 EXECUTIVE DIRECTOR
MR. D                         DIRECTOR
MISS E                                   DIRECTOR
HON. F                                   DIRECTOR
ENGR. G                                PROJECT MANAGER
           
OUR CAPABILITIES
(NAME OF COMPANY) has both the technical and equipment resource to undertake any Civil, Structural Engineering, Building and Construction Works on Canals, irrigation Channels, drainage and Erosion control facilities and activity. We provide high-tech services for our numerous private, corporate bodies and government clients. This is our major area of operation. We have great concepts and idea that leads to quality service provision. For reasons of quality and production control, it is not company policy to sub-contract elements of a project. We provide construction, consultancy and support services to the project classes hereinafter listed.

CONSTRUCTION AND REHABILITATIONS
From the construction of small roads to construction of express ways passing through states in Nigeria, (NAME OF COMPANY) has remained at the forefront of the heavy civil construction industry to include being a Leader in design-build projects. (NAME OF COMPANY) unique structure - which consists of strong work force and allows us to compete-a wide range of project sizes in our industry

CIVIL .ELECTRICAL, AND MECHANICAL ENGINEERING SERVICES
(NAME OF COMPANY) provides the following diverse and inter-related engineering services:
          Building Engineering Services (air conditioning, electrical &
             mechanical)
          Industrial Engineering Installations (electrical-low/medium/high
voltage, mechanical, ventilation, corrosion control, inspection, plant optimization. 
          Outdoor Engineering Infrastructure (Street lighting, water supply-reticulation, overhead/surface/underground tanks, hoppers/silos etc).
          Instrumentation and control, including Programmable Logic Circuits;
          Civil Engineering (building, construction and structural)
           Telecommunications Engineering (mast erection, cable laying a
             termination, power supply, etc).
        Engineering services for the planning and execution of construction works for all types of buildings, including structural
and designs of such buildings and supervision to their completion.
        Project management and Design of Cost Control procedures for Individual projects.
        Location upgrades and Restoration of abandoned locations.
construction of water facilities including portable and
treatment plants, boreholes and water supply systems.
capable of handling turnkey projects for water supply.  
        Water proofing of re- -enforced concrete roofs using specialized modern methods with bituminous sheets including aluminum plated sheets
        Installation of Transformers, high voltage cable, Armored cable line

(NAME OF COMPANY) which carries on business as a Turnkey Contractor, undertakes comprehensive architectural, structural, mechanical, electrical and engineering designs, building contracts, supplies of building materials, and engages in the construction of houses, offices, roads, schools, recreation centers, stadia, hotels, water storage facilities and dams. It also offers renovation or maintenance services, . and the supply and delivery of all materials connected to the aforementioned projects.

EROSION CONTROL AND DRAINAGE CONSTRUCTION WORKS
We are qualified to achieve the most difficult and complicated erosion control works and drainage construction. We give an excellent quality of concrete work. We handle all sort of dam, irrigation channels dams and canals

TAX CLEARANCE / REGISTRATION
(NAME OF COMPANY)
S/N
DESCRIPTIONS
MANU FACTIONS/ MODEL
UNIT
CONDITION / REMARKS
1
Portable tower crane
Liebherr
4
Leased
2
Mobile crane
Woiff
4
Under repairs
3
Personal Hoist
Alimark
4
Serviceable
4
Fork Lif`t
Kalmar
8
Serviceable
5
Power Winch
Amcon
4
Leased
6
Concrete Mixer
Leacha
4
Serviceable
7
Concrete Vibrator
Wracker, Bumag
4
Serviceable
8
Bar cutting & Bending machine
Bosch
12
Serviceable
9
Wielding machine
Lincoln
8
Serviceable
10
Hydraulic Drilling Machine
Casagrade
4
Leased
11
Hydraulic Hammer
Montabert
8
Serviceable
12
Lorry with loading crane
Hiab
4
Serviceable
13
Dumper
Ausa
12
Serviceable
14
Trailer
Man
16
Serviceable
15
Low loader trailer
Man
4
Serviceable
16
Double cabin pick up truck
Nissan
4
Serviceable
17
18 sitter bus
Toyota
8
Serviceable

Note:
All other equipment as might by required for the successful execution of this project will be on lease from our technical partners. PT LOH & LOH ENGINEERING.

PLANTS AND EQUIPMENT OWNED FOR ROAD CONSTRUCTION
QTY                DESCRIPTIONS
3                      VIBRATOR ROLLER
3                      TYRE ROLLER
3                      TANDE ROLLER
3                      PUMA ROLLER COMPACTOR
3                      ROLLER COMPACTOR DYNACPACKS (CAT)
3                      EXCAVATOR
3                      JOB EXCAVATOR
4                      TAR BOILER
3                      ASPHALT PAVERS
4                      ASPHALT CUTTERS
2                      3OTons Ut 20T CRANES
10                    3OTons TiPPiNG TRUCKS
5                      15-TIPPING TRUCKS
4                      GRADERS - 12F.12G (CAT)
3                      6 CYLINDER AUTOMATIC GRADER
3                      BULLDOZERS (CAT)-D1 6
4                      BULLDOZERS (CAT)-D7
4                      BULLDOZERS (CAT)-D8
3                      BULLDOZERS (CAT)-D9
3                      DOUBLE-AXLE LOW-BOARD CARRIERS & TRUCK
4                      PAY-LOADERS-966
4                      PAY- LOADERS-930
(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
QUALITY CONTROL/ASSURANCE

INTRODUCTION
In practice, doing things properly as a desire to corporate and customer’s satisfaction can only be achieved by applying Quality Management Principles in a disciplined manner throughout the Life cycle of products and services. Such application to projects sub-contract- projects is not different.
 
(NAME OF COMPANY) SERVICES LIMITED recognizes the need to implement a quality system to ensure the satisfaction of our customers and the efficient and effective operation of the company.
 
The entire quality system of the company has been developed on a three-tier basis names: Hi Quality Manual outlining, the philosophy and structure of the quality system as related to design, engineering, construction and commissioning system (DECCS), the Quality System Requirements for assuring correct interpretation and dissemination of technical information, implementation of total quality programme and detailed procedures and works instructions for assuring correct completion and satisfaction of quality related task in DECCS.

The company managers and heads of units are responsible for ensuring implementation of the elements of this manual within their units and shalt ensure, by regular review or reported products, services and system deficiencies, continuing suitability and effectiveness. This manual anc1 the entire quality system are periodically subject to revision in order to accommodate current practices and technological advancements.

However, client requirements regarding quality aspects of this DECCS are reflected in a Project Quality Plan.
 
Also, any special need imposed by Governmental Bodies or regulatory Authorities such as related to safety, health, security, and environmental impact or community relations or otherwise are accommodated as objectives in the Project Quality Plan.
This Manual in its totality sets the footsteps of “getting it done r    ight first time every time”.

(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
POLICY PLAN/PURPOSE AND SCOPE
A.        PURPOSE
The purpose of this manual is to outline the necessary measures that are implemented in order to ensure the quality of work performed by
(NAME OF COMPANY) SERVICES LIMITED during project execution. All staff taking part in works on contracts and orders received from customers are bound by these measures included in this manual. Hence, this manual basically sets out the essential features of (NAME OF COMPANY) SERVICES LIMITED quality assurance system, referring to other documents, which make up the system.

This manual constitutes written proof of existence of a Quality Policy applicable to (NAME OF COMPANY) SERVICES LIMITED acting as the basis whereby customers and other outside organizations are able to reassure themselves of the guaranteed quality of their products and services.

This manual acts as a reference, ensuring that the Quality System applies constantly despite staff changes new staff can consult the manual to determine their responsibilities as regards the pursuit of quality within the company.

B.        SCOPE
 
This Quality Assurance Manual applies in its totality to the operations of (NAME OF COMPANY) SERVICES LIMITED in the oil industry.

(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
C.        POLICY STATEMENT
(NAME OF COMPANY) SERVICES LIMITED was established to carry out activities in all facets of the engineering field.
 
Our experience in Architecture, Civil Engineering Construction, Engineering Planning and Quantity Surveying is unlimited. The company also specializes in project management services any many other technical disciplines.
 
Design and installation of catholic protection systems, instrumentation pipelines integrity inspections and electrical engineering design and installation fall within our old time professional practice.

Based on the activities of the company and the need to re-assure customers of the quality of their services ad products which include Systems Design and Engineering. Meeting contract specifications and regulatory requirement, the company enacts this policy.
 
Improvement on operations must be guaranteed, hence the adaptation of BS En ISO 14001 series.
 
In assuring and monitoring proper maintenance of the quality system as related to all company activities the management gives priority to all quality matters.
 
This manual and the quality system outlined therein are designed to ensure proper implementation of the company quality programme in design, engineering, construction and commissioning activities.

(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
DEFINITIONS
ALL Quality Management definitions and Terms used in this manual are per ISO 8402: QUALITY VOCABULARY

ISO:
International Organization for Standardization

QUALITY:
The total of features and characteristics of a product or services that bear on its ability to satisfy sated or implied needs.

QUALITY ASSURANCE:
ALL those planned and systematic actions necessary to provide adequate confidence that a product or service will satisfy requirements for quality.
 
QUALITY MANUAL
A document stating the quality policy, quality system and quality practices and organization.
 
QUALITY SYSTEM:
The organization structure, responsibilities, procedure, processes and resources for implementing quality.
 
QUALITY MANAGEMENT:
That aspect of the overall management function that determines and implements the quality policy.

RELIABILITY:
The ability of an item to perform a required function under stated conditions for stated period of time.
 
SPECIFICATION:
A document approved by a generally recognized body which results from the process of formulating and applying rules for an elderly approach to a specific activity.
 
SUPPLIER:
Any individual or organization who furnishes items or services to a procurement documents.
 
TECHNICAL AUDIT: An audit of the condition of a structure, system or installation against the approved engineering documentation.
 
(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
DEFECT:
Any non-conformance of an item to specified requirement.

DECKS CONTROL:
The verification that DECCS criteria comply with specified requirements; that technical data and methods are valid for the range of application and that the completed project satisfied its criteria.

EVALUATION:
Assessment of a supplier’s control of quality after placing an order.
 
ITEM:
An all inclusive term covering a part, equipment, sub-system that can be individually considered and separately examined or outside that required by the specification.

PROCEDURE:
A document that specifies or describes how an activity can or is to be performed.

QUALITY ACTIVITY:
Any activity which promotes or verifies the achievement of quality.
 
QUALITY CONTROL (QC):
The operational techniques and activities that sustain the product or
service quality to specified requirements; it is also the use of such techniques and activities.
D.        ORGANIZAT1ON
I.         GENERAL ORGANIZATION

Our company is engaged in all engineering activities involving surveying and other extensive range of oil/gas industry facilities.
The general activities of our company formations include works sites that are administered and coordinated from (NAME OF COMPANY) SERVICES LIMITED situated at No. 16A Akai Street Ikot Ishie, Calabar, Cross River State, Nigeria. This functional organization consists of management staff, line manager Heads of Department, Lead Engineers and others. The corporate organization chart for the company is attached herewith.
 
(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
II.        PROJECT ORGANIZATION
For a given contract, typical project organization charts and key personnel job descriptions are developed. A project team is set up formally and headed by a Project Manager/ Engineer. Each department involved in the project is presented in the team and reflected in the project organization charts.
III.      QA RESPONSIBILITIES / JOB DESCRIPTION

The detailed responsibilities and job description for alt key staff are written in the company job Description / Responsibilities Manual (WELMGT-01)

E.        QUALITY SYSTEM REQUIREMENTS
 I.        MANAGEMENT RESPONSIBILITY
 The General Management of our company having been aware of the
•changes in the demand situation and increasing market expectations in quality, has defined and implemented a quality policy specific to its operation with the OIL/GAS industry. This quality policy aims to support the company in its quest to achieve optimum performance in the context of sub-contracted projects.
As such, this manual is designed to meet the international and local standards requirements such as based on B5 EN ISO 9001.
 
The management hereby authorized the Quality Assurance Manager with the task of verifying and duly applying the Quality Assurance Programme.
All staff engaged on this project is mandatorily required to adhere and implement the requirements of this manual. This will be monitored constantly by the management with view of ensuring absolute adaptation of quality requirements as required by the contract.

(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN

II.        QUALITY SYSTEM
The management of (NAME OF COMPANY) SERVICES LIMITED has used BS EB ISO 91 series to develop a quality system for sub-contract projects, put it down in writing and have it be implemented with the purpose of realizing the objectives arid the quality policy as formulated in this manual. The quality system is laid down in the quality manuals, plans, procedures and work instructions, quality programmes and the content specified therein.

The quality system thus implemented is regularly assessed as to goat orientadness and effectiveness with reference to realizing the quality policy internal audits are used to assess the extent to which the quality system is effective.
 
As necessary requirements, the quality programmes requirements are established to comprise inclusively the customer interfaces.
III.      BID AND CONTRACT REVIEW
As required by the magnitude and complexity of the project, the DECCS Engineer in conjunction with all other relevant personnel will execute specific bid review or contract review as the following stages.
(a) Prior to bid submission
(b) One receipt of order
(C) One receipt of order amendment
Before a bid is sent to the CLIENT, it will be reviewed on the basis of the following points:
           A chef-list is used during a site visit in order to assess on the spot all possibilities in the execution of the project.
          A review is carried out as to whether our company is able to meet all the tender requirements that are completely and unambiguously formulated in order to avoid differences in interpretation at a subsequent state in the proceedings. A checklist supports and records this review. Should there by any lack of charity, the CLIENT will be asked for further details in writing. Any such information is included in the bid but documented and filed appropriately.
          Specialized and concerned departments are consulted and the process recorded.
          Tender review is carried out with special attention being paid to the company’s capability, risk and commercial conditions.
(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
Immediately after the order is received, the conditions under which a contract is to be executed are compared with the conditions contained in the tender.
If an amendment is received for this contract, an acknowledgement is returned, mentioning any applicable qualifications. Records of contract/ bid reviews must be recorded and kept as specified in the document in the documentation control.
Upon award of this contract, the Project Engineer / Project Manager prepares a comprehensive project quality plan, which wilt establish the requirements and how the requirements will be achieved or met.
F Definitely, the management will assess whether the required expertise, resources are, or will be, available to execute the job, should there be need for more resources after the management wilt call for required resources to ensure successful and satisfactory completion.

(NAME OF COMPANY) SERVICES LIMITED: QA/QC PLAN
F.         DECCS CONTROL
All DECCS documentation originated by our company, CLIENT are subject to systematic control and checking to ensure accuracy and adequacy in format and content with respect to project and in-house requirements.
The system employed for design verification consists of Computer System check (CSC), Self Check (SC), Discipline Checks (DC), Inter-Discipline Checks (IDC) and Design Review. The nature and extent of project wilt always determine the use of typical Computer Aided System. The following general requirements are adhered to order design and verify alt DECCS documents and drawing for specific contracts.
·              The Project Manager, in collaboration with the Discipline Engineers, shall establish the necessary input information at the commencement of the project. This information shall include all CLIENTS provided specifications, design briefs, referenced drawing together with approved criteria and procedures which are to be applied to the project.
·              Verifications of documents shall be completed in alt respect prior to issue for constructions or when applicable, prior to CLIENT for review and approval.
·              All changes made to previously verified design shall be subject to further verifications. This will include a review of the effects of the change on the overall design.
·              All documents for which the verification process has been completed shall carry the following signatures prior to release or presentation to the Client.
·              Checker (Disciple Engineer or Draught men).
·              Project Engineer.
(NAME OF COMPANY) SERVICES LIMITED QA / QC PLAN
DOCUMENT CONTROL

(NAME OF COMPANY) SERVICES LIMITED establishes controls to prepare, verify, approve, file, cancel, achieve or destroy superceded documents released or received by them. This is applicable to all projects.

In preparing documents for contract, the author is responsible for the following

          Writing the document
          Having the document verified by a competent person, then
have document approved by the relevant authority.;
          Issue the document;
           Update the document following the same
verifications/approval/issue procedures as for the document.
          File the document.

(NAME OF COMPANY) SERVICES LIMITED in ensuring adequate ocument controls wilt always identify, compile and list documents as specified in document control procedures. However, documents are issued using the distribution list system under the responsibility of the author as guided by the said procedure.

The persons responsible for verification and approval wilt check that all necessary arrangements have been obtained and that all comments have been resolved in order to make the new release applicable. Modification of documents is carried out by the author incorporating comments from users.

Generally, documents are filed and achieved following the details on filing and achieving procedures.

It is also a requirement in quality system to adopt the service for a document controller whose duties wilt include receipt, registration,
filing! archiving, revision / update, distribution, withdrawal of superseded documents, etc or as required by the contract.

(NAME OF COMPANY) SERVICES LIMITED QA I QC PLAN

M.       PURCHASING

In latter, the contract requires purchasing, Quality Assurance measurers are ensured to cover the assessment of supplies from technical and quality assurance stand-points, to ensure that they are capable of supplying goods and services that satisfy the requirements set out in the purchasing documents. This induces the confidence that purchasing documents include and refer to all requirements as set out in applicable documents for obtaining the required quality.

Having received information based on the project, orders are issued
which are supplied in form of purchase requisitions stating all required  details.

Supplier may be required to supply documents such as quality assurance procedures, etc. this is however be mentioned in the order of them.

Inspection of purchases must be carried out. This must place the suppliers premises whichever this is mentioned on the purchase order. The exercise will determine if the order is to be accepted or rejected.

The purchase of material and equipments / plants is carried out
according to procurement procedures (explaining inclusively purchasing, expediting, inspection, etc) to ensure that they conform to the requirements as specified.

The record of alt the activities carried out must be documented and kept. However, a procedure is written to cover this exercise.

 CUSTOMER SUPPLIER PRODUCTS
For most supplied products, delivery note and the receipt file shall be
delivered. These items shall be checked for compliance with all
applicable contact requirements for the supplied products to be utilized.

Upon delivery, a member of our company, especially a staff from QC  section inspects the items delivered in the presence of the CLIENT QC or any other representative, checking that the documentation tallies with item delivered and the products were delivered in good conditions.

Any observation should be minute in the presence of the Representative and documented. Copies of these should be distributed to necessary units as evidence. AU documents must be duly signed by alt parties present during time of supply.

(NAME OF COMPANY) SERVICES LIMITED QA / QC PLAN
O. PRODUCT IDENTIFICATION AND TRACEABILITY

(NAME OF COMPANY) SERVICES LIMITED introduces measures to identify and trace materials or supplies right from design stage to installations state. This makes it possible to tact the progress of an item throughout its life cycle and determine the origins of all parts making up the finished product or services. Identification and traceability or products are carried out in an unambiguous manner which portrays assurance controls.

However, procedures have been developed to address various processes involved in materials I product identification and traceability.

P.  PROCESS CONTROL
To ensure control over operations processes as applied by the company, measure have been draw up for implementation to accomplish the contract in compliance with applicable requirements.

Standard work processes are defined and documented in the form in which the internal work instructions are drawn up for the purpose of explaining working methods of staff.

Special processes are also in the company which encompasses such things as non-destructive tests and various in-house technical processes.

The implementations of all special processes are governed by internal procedures.

All operations are carried out by qualified staff using certified equipment, matched to the operation to be performed. Our process control capability can as well as measured in our construction operations and related activities.

(NAME OF COMPANY) SERVICES LIMITED QA / QC PLAN
INSPECTION AND TESTING GENERAL
 
Although CLIENT Inspector may be allocated to the contract. But company detailed Written Instructions, Inspection and Test Plan shaLL be required and supplied to all inspection activities specifying the procedures to be compiled with as to ensure conformance and in Line with our in-house inspection set-up.

Procedures for identifying, making and disposing of non-conforming items as welt as general workmanship, materials handling pertaining to the design, construction/installation operations be available in the respective areas.

The Quality Control activities shall be performed by appropriately qualified personnel. A written report shall be issued for each completed inspection. Inspected items shall be marked accordingly.

Non-conforming items shall be processed as per the established procedure.

Test result shall be recorded on formats compatible with the contractual requirements of the project. When requested, materials evidence of such tests results (i.e civil tests, samples, or as required, etc) shall be maintained.

All test and surveys shall be performed using appropriate equipment.

CONTROL OF NON-CONFORMING PRODUCT
Any result, sample or activity that does not conform to specified requirements shall be prevented from inadvertent use of progress. The non-conformance control system is applicable to alt activities of the company, including those of any hardware items (materials, products, document, etc) or software activities (design, inspection, testing, engineering, surveying, sampling etc).

Non-conforming items and activities shall be identified and properly marked to prevent unauthorized use or implementation, or mixing conforming items.

Applicable forms shall be completed, identifying the non-conforming item or activity, deviation or discrepancy and forwarded to Project QA Engineer as applicable for further processing and approval of the proposed remedial action.

The Non-conformance shall be properly reported and a report shall be issued and resolved in accordance with applicable procedures.

(NAME OF COMPANY) SERVICES LIMITED: QA/AC PLAN
Having identified, controlled and documented corrective measures are taken to avoid repetition Thereafter, quality improvement measures will be preventive actions as to avoid occurrence.

Procedure for handling requests for corrective action due to non-conformance has been outlined. Corrective action is taken with the purpose of removing the causes which gave rise to non-conformance and thereby repetition and error frequency.

Quality system and Design processes deficiency shall be addressed by means of a Corrective Action Request (CAR). The necessity to raise a CAR may be identified• by QA, QC personnel or simply a staff either during performance of activity, an audit or as a result of a document review.

The purpose of CAR is to induce the team to take all necessary remedial action(s) in order to correct the identified deficiency and to prevent such deficiency occurring again. Implementation of such remedial action(s) and their effectiveness shall be verified by a follow up actions or audit.

Although a procedure has been developed to address the processes involved Corrective Action Request (CAR) are issued when a condition arises that cause or may cause a non-conformance.

The raised corrective action request will be analyzed through the staff related in quality activities control until it closes out.

Records are adequately maintained and kept.

HANDLING, STORAGE, PACKAGE AND DELIVERY

Item requiring special handling method during project execution period shall be subject to the issuance of specific handling procedure of instructions.

           Storage procedure shall satisfy the following requirements;
          Identify storage Location and condition for adequate protection
against deterioration / damages.
          State inspection requirements to verify condition, production
during storage, etc.

The method of preserving and packing materials or equipment shall ensure cleanliness prevention of damage and preservation during movement and storage at final destination.

(NAME OF COMPANY) SERVICES LIMITED: QA/AC PLAN

Appropriate transport facilities shall be selected by our company to avoid loss or damage in transit, or arriving Late.

Any transit damage or Loss of materials shall be documented, which shall be communicated to Client without delay. All measures shall been taken to ensure adequate conditions of use; handling maintenance and storage so that accuracy and fitness for use is maintained.


QUALITY RECORDS
Quality records are those documents which shall be maintained to demonstrate achievement of the required quality and included in the final filing dossier.

Records shall be generated and maintained to adequately support and substantiate the activities performed. These records shall provide evidence of the quality of the items and testify directly and indirectly to its compliance with the contractual requirements, records to he maintained shall pertain but not Limited to the following:
• Control of non-conforming item, including follow up action
   Design reports and commissioning test reports.

Records shall be kept for the minimum period as may be required by the contractor (NAME OF COMPANY) SERVICES AND CONTRACTING LIMITED. Records shall be stored in a suitable environment to minimize deterioration or damages and to prevent loss.

The project quality records shall be collected, checked, indexed and filed by the Document Controller or Project Management team on continuous basis throughout the life span of the company or as required by the project. Destruction of quality records shall be determined and specified in case of contracts.

Procedure for compiling, verifying, issuing, retrieving, archiving and destroying quality records has been set out.


(NAME OF COMPANY) SERVICES LIMITED: QA / QC PLAN

INSPECTION, MEASUREMENT AND TEST EQUIPMENT

Any equipment or device used during the performance of work for surveying, sampling, measuring, monitoring, recording, inspections and testing shall be in appropriate and documented calibration status.

Such equipment or devices shall bear a unique identification reference, allowing full trace ability to its relevant calibration documentation.

Calibration register, calibration reports and calibration certificates shall be available for reference and verification at the work site.

A detailed procedure is on the draft addressing the subject matter.

TRAINING
(NAME OF COMPANY) SERVICES LIMITED to ensure adequate training of staff taking part in activities Liable to affect the quality of the product and services rendered.

These training measures cover those related to professional qualification, special qualifications required for DECCS.

At the start of a project, a staff training programme wilt be set by (NAME OF COMPANY) SERVICES LIMITED with the purpose of ensuring the upkeep of staff know-how and any additional technical expertise requirement during the contract.

Training on Quality Assurance is carried out under t[’e responsibility of the Quality department.

SERVICING
Here, the customer is supplied with full operating and maintenance instructions, in accordance with the provision of the customer of our company.

STATISTICAL TECHNIQUES
He company does not utilize this. However, in the event that this is specified in a contract, specific procedure will be established and implemented.€

(NAME OF COMPANY) SERVICES LIMITED: OA I QC PLAN

INTERNAL QUALITY AUDITS
 
To check the implementation and efficiency of (NAME OF COMPANY) SERVICES LIMITED Quality System, Internal Quality audits shall be carried out as defined in the quality audit procedure.

The Project Quality Assurance Engineer is responsible for audit schedules and the management or reports following audits.

Project internal quality audits are planned and performed in compliance with project Quality Plan Audit schedules.


The project QA Engineer in collaboration with the respective project Responsible discipline Engineer, shall establish, document and implement for each activity phase, a plan for audit which shall objectively evaluate the adequacy of the functions, system and procedures that are referred to in this manual.
The audit plan shall define:

          Functions, system and procedures to be audited
          Personnel allocated to perform audits
          Dates of audits
          Activities, processes, work areas, items and services
          Quality practice, systems, procedures and instructions
          Certificate, documents and records

Audits shall be carried out by appropriately trained personnel who are not directly responsible for the area being audited.

Audits shall be performed in accordance with documented audits procedures and check lists shall be addressed by means of “Corrective Action Request”.

(NAME OF COMPANY) SERVICES LIMITED: OA I QC PLAN

Procedure for a contract is developed and the project Quality Assurance Engineer participates in their reviews. These procedures plus the corporate ones are indexed and detailed in the company procedures manual. Detailed work instructions for project also written.

In general, the company has a vest list of procedures utilized in the execution of the company’s activities. These are compiled into company procedures manual ref. WEL-CPM-OO1 (Rev. 2, 1994
edition).

AMENDMENT AND RE-ISSUE

This manual shall be periodically reviewed throughout the duration of a contract to re-affirm its adequacy and conformation to the current - company operation practices resulting from technological and international standards advancement and as the project progresses.

Amendment identified by consecutive letters or the alphabets shall be
made by replacement of amended pages. All amendments shall be recorded on the revision page designate page 2. such pages shall be updated and replaced with the new amendment.

When changes affect a considerable number of pages and in any case after more than ten amendments to one issue, the manual shall be re issued with all the previous amendments incorporated

(NAME OF COMPANY) SERVICES LIMITED: OA I QC PLAN

QUALITY CONTROL OBJECTIVES

The quality objectives of the company are listed below not Limited to:
A. Carry out design, engineering, construction and commissioning services to comply with all relevant statutory requirements. DEPs and referenced codes National and International Standards and are capable of achieving the performance and availability targets of the particular Contracts specification for their duration in the most cost effective and timely manner.
B.        Ensure that safety of personnel, services and products, and the
environment has been carefully considered, and that the appropriate measures have been implemented to achieve these objectives.
C.        Obtain a certificate of fitness and all other necessary certificates for the establishment and operation of the DECCS operations, without causing any delay in the planned progress of the orders of services.
 
D.        Comply with the letter and spirit of the relevant statutory
requirements and guidance notes.
E.         Minimize scrap and rework in the course of carrying DECCS
activities.
F.         Actively pursue ever-improving quality through programmes that
enable each employee to do his or her job right the first time.

G.        Reduce the fighting (Crisis Management).
H.        Guide the establishment of quality environment in terms of human
resources, management, information and facilities, setting goals and follow up on results.

I.          Correction actions to focus on removing the root cause of problem
rather than on treating its system.

J.         To define roles and responsibilities of all staff and ensure that everyone involved in the application of activity quality management and improvement has personal ownership of the performance.

(NAME OF COMPANY) SERVICES LIMITED: OA I QC PLAN

QUALITY ASSURANCE AND STANDARDS

The following List outlines corporate international related standards that will be used by (NAME OF COMPANY) SERVICES LIMITED. These define the basis of the QA systems, which are to be adopted by the company’s engineering and managerial functions.

1.         Corporate Documents
a.         Applied Consultancy Practices: 1992
b.         DEP 30.73 31 -GEN Design of Cathodic Protection
System for Onshore Buried Pipelines
c.         DEP 3-.10.73 - GEN - Cathodic protection
d.         DEP 33.64.1010 - GEN - Electrical Engineering
Guidelines
e.         The 16th Edition of the lEE Wiring Regulations
f.          IP Model Code of Safe Practice
g.         Casp. 338 of the Laws of the Federation of Nigeria - Oil &
Gas Pipelines Regulation 1995.
h.         Engineering Standard Construction Drawing for Pipelines.

2.         Clients Documents
a.         SPDC Standard Construction Specification, Section 17,
27, 32, 33
b.         SPDC Engineering Standard - ES/G/P/003.



3.         International Standards
a.         85 5750: 1979          -           Quality System Part I
Specification of Design,
Manufacturing and Installation.

b.         BS 5882: 1980          -          Total Quality Assurance
Programme.
c. BS EN ISO 14001:2000 - Quality System Model for
Quality Assurance
in design/development, production, installation and servicing.
d. ASME                                -           Quality Assurance Programme
Requirements.
e. BS + 778:1979                  -           Glossary of terms in Quality
Assurance
Including reliability and Maintainability
Term.
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